Finance Assistant

at  University of Glasgow

JOB PURPOSE

Responsible and accountable for the day-to-day financial processes of University Services ensuring accurate and timely reporting of financial data, to the University Services Finance team and Head of Finance.
Accountable for the end-to-end Finance process for all US Staff and Managers Requests, ensuring effective controls are in place and that approvals are sought in a timely manner.

MAIN DUTIES AND RESPONSIBILITIES

1. Ensure the delivery of high-quality output with a strong focus on controls, process and reporting, as appropriate. This includes, but is not limited to:

• Manage the Finance process for all Staff & Manager requests, ensuring that the process is adhered too and that approvals are sought and recorded in a timely manner.
• Responsible for Month end Pack reconciliations, ensuring that all data is accurate and reconciled back to the Finance System (Agresso).
• Mange the Overseas agent review and re-allocation, ensuring recharges are communicated to colleges in a timely manner.
• Manage the Budget Load reconciliation, ensuring that data is reconciled back to the final submission and any anomalies are followed up on in a timely manner.
• Manage the process for setting up new projects and suppliers, working closely with the wider University Services team to ensure that requests are processed in a timely manner.
• Manage the income and commission review for Glasgow International College, ensuring that data is reconciled to My Campus and that any errors are rectified prior to Invoice processing or payment.
• Manage the University Services Finance mailbox, actioning journal requests, budget transfers and other queries in a timely manner.

1. Month End Processes & Controls

• Responsible for the processing of month end journals supporting the University Services Finance team with the month end process.
• Responsible for processing banking journals and reconciliations within Commercial Services.
• Responsible for Balance Sheet reconciliations, ensuring that the appropriate back-up is included, narrative is updated, and that approval is sought from the Head of Finance.
• Manage the end to end process for the reallocation of Telephony University wide ensuring that charges are reconciled, reviewed, and communicated to key Stakeholders.
• Manage the purchasing card reconciliation for Finance, ensuring that relevant backup is included.

1. Continuous Process Improvement and Business Efficiencies

• Challenge the status quo associated with current processes to identify risks and opportunities for process improvement in a bid to deliver Business efficiencies particularly across the current reporting adopted.
• Proactively identify any areas of risk and carry out the necessary analysis and recommendations to reduce / mitigate said risk.

1. Financial Audit

• Assist in both internal and external financial Audit queries, providing accurate and timely information to the Head of Finance – US.

1. Ad hoc project work

• Support the US Finance team and Head of Finance – US on any Projects, including provision of training and guidance to staff, as appropriate.
• Contribute to project work which will drive forward strategic benefits for the University and use financial data to validate proposals.