Finance Coordinator

at  Queens University

Finance Coordinator
About Queen’s University
Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation, power generation, corporate shared services, and many more.
We are committed to employment equity and diversity in the workplace and welcome applications from individuals from equity seeking groups such as women, racialized/visible minorities, Indigenous/Aboriginal peoples, persons with a disability, persons who identify in the LGBTQ+ community and others who reflect the diversity of Canadian society.
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Job Summary

A BRIEF OVERVIEW

Reporting to the Finance Manager for the Department of Family Medicine (DFM) the incumbent is responsible for coordinating the financial systems associated with the administration and operation of the department. The incumbent is responsible for monitoring the DFM’s budgets, including departmental operational budget, education site budgets, and the Queen’s Family Health Team budget.
The Financial Coordinator will also participate in various special departmental projects, which will involve preparing ad-hoc financial information, conducting research and analyzing information; preparing reports, and leading projects as required. The incumbent acts as a resource to faculty, staff and residents within the department, as well as its numerous committees. The incumbent must function with an exceptional level of accuracy, confidentiality, judgement and efficiency and is expected to act with initiative, make decisions independently, work collectively and consult with other staff as required.
This position administers complex financial responsibilities including analyzing and modelling large statistical data, financial forecasts, and budget information. This position reviews departmental financial policies, internal controls systems, and tools, and administers and performs various accounting and financial administration activities. This position also recommends, develops, and implements best practices to improve efficiency. This position directs, allocates and supervises the work of other staff.
The schedule for this position requires the incumbent to work variable hours, including regular attendance at early morning meetings.
Job Description

Required Education

• Four-Year Bachelor Degree or equivalent

Required Experience

• More than 5 years of experience

Job Knowledge and Requirements

• Knowledge and principles in a specialist field that is typically acquired through a combination of advanced professional or academic qualifications and/or substantial work experience.
• Provide effective consultation and advice on non-straightforward and/or complex issues.
• Interaction with others requires interpersonal skills and the ability to understand and influence.
• Adapt messages to meet the different needs of different audiences.
• Builds relationships, trust and credibility.
• Manage own work, train and review the work of the team to see commitments through to completion.
• Set work priorities and direction, supporting the unit in achieving goals and objectives.
• Identify in advance when the intended results may not be achieved and develop a plan to address the gaps.
• Actively participate in project team meetings and develop team and unit project plans.
• Lead procedural or technological change within a unit.
• Identify opportunities to improve the effectiveness and efficiency of work processes.
• Seek information and input to fully understand the cause of problems.
• Appropriately assesses risks before making a decision.
• Contribute to the creation and evaluation of possible solutions.
• Take action to remove obstacles and address problems before the impact performance and results.
• Apply equity, diversity, accessibility, inclusion and Indigenization considerations to decision making and planning.
• Promote a work environment that is free from sexual violence, harassment and discrimination, and the ability to show empathy for those who have experienced trauma.
• Assess the suitability of job candidates and recommend the most appropriate person for hire.
• Monitor and assess output and the quality of work from team members and recommend need for formal training or development plans to management and identify possible performance and/or disciplinary issues

• Coordinates financial activities and identifies associated risks.
• Prepares relevant management reports, and performs short and medium-term forecasting and analysis of the department’s financial position to support workforce planning.
• Prepares quarterly and year-end reports.
• Oversees financial transactions including accounting management and preparing journal entries.
• Prepares and monitors budgets based on reporting requirements and deadlines.
• Provides expertise and guidance pertaining to accounting, financial and budget activities.
• Recommends and implements policies, procedures, and processes.
• Directs, allocates and supervises the work of other staff.
• Other duties as required in support of the department and/or unit.

Required Education

• Four-Year Bachelor Degree or equivalent.

Required Experience

• More than 5 years of experience.

Required Licenses and Certifications

• Chartered Professional Accountant (CPA) designation considered an asset.

Consideration may be given to an equivalent combination of education and experience.

Job Knowledge and Requirements

• Knowledge and principles in a specialist field that is typically acquired through a combination of advanced professional or academic qualifications and/or substantial work experience.
• Provide effective consultation and advice on non-straightforward and/or complex issues.
• Interaction with others requires interpersonal skills and the ability to understand and influence.
• Adapt messages to meet the different needs of different audiences.
• Builds relationships, trust and credibility.
• Manage own work, train and review the work of the team to see commitments through to completion.
• Set work priorities and direction, supporting the unit in achieving goals and objectives.
• Identify in advance when the intended results may not be achieved and develop a plan to address the gaps.
• Actively participate in project team meetings and develop team and unit project plans.
• Lead procedural or technological change within a unit.
• Identify opportunities to improve the effectiveness and efficiency of work processes.
• Seek information and input to fully understand the cause of problems.
• Appropriately assesses risks before making a decision.
• Contribute to the creation and evaluation of possible solutions.
• Take action to remove obstacles and address problems before the impact performance and results.
• Apply equity, diversity, accessibility, inclusion and Indigenization considerations to decision making and planning.
• Promote a work environment that is free from sexual violence, harassment and discrimination, and the ability to show empathy for those who have experienced trauma.
• Assess the suitability of job candidates and recommend the most appropriate person for hire.
• Monitor and assess output and the quality of work from team members and recommend need for formal training or development plans to management and identify possible performance and/or disciplinary issues.

Employment Equity and Accessibility Statement
The University invites applications from all qualified individuals. Queen’s is committed to employment equity and diversity in the workplace and welcomes applications from women, visible minorities, Aboriginal Peoples, persons with disabilities, and persons of any sexual orientation or gender identity. In accordance with Canadian Immigration requirements, priority will be given to Canadian citizens and permanent residents.
The University provides support in its recruitment processes to all applicants who require accommodation due to a protected ground under the Ontario Human Rights Code, including those with disabilities. Candidates requiring accommodation during the recruitment process are asked to contact Human Resources at hradmin@queensu.ca.