Finance Manager - Medical Device Manufacturing Centre

at  Heriot Watt University

Role: Finance Manager - Medical Device Manufacturing Centre
Grade and Salary: Grade 7, £36,924 - £46,485 per annum (pro-rata)
FTE and working pattern: 0.5 FTE, 17.5hours per week
Contract: Fixed term - 18 Months
Holiday Entitlement: 33 days annual leave plus 9 buildings closed days (and Christmas Eve when it falls on a weekday) (pro-rata)

ABOUT THE PROJECT

The Medical Device Manufacturing Centre, MDMC, was initially funded by the European Regional Development Fund in 2020 as a consortium of 4 universities. In 2023 it received continuing and enhanced funding from Scottish Enterprise, extending its activities with additional staff at the partner universities, and inclusion of an additional partner, the University of Dundee.
MDMC supports Scottish companies in the translation of medical device concepts through to small batch commercial prototypes. It provides medical device developers and manufacturers with the advice, technical expertise, and facilities essential for companies that are seeking to translate medical device concepts to commercial products. The mission of MDMC is to provide expert advice on manufacturing, engineering, regulatory issues and funding, coupled with technically supported access to manufacturing facilities.

PURPOSE OF ROLE

The Finance Manager will report directly to the MDMC Manager and Director and work closely with the MDMC Project Manager to deliver the required reporting to Scottish Enterprise. They will also work with the Head of Research Finance to comply with institutional standards.
The MDMC is supported by a £3.6M award from UKRI and additional in-kind support from the universities with a total value of £10.5M. The Finance Manager is responsible for the financial management of the MDMC, including the timely submission of finance claims for all MDMC university partners to Scottish Enterprise, including the required supporting evidence.

KEY DUTIES & RESPONSIBILITIES

• Manage and control all aspects of the financial administration, reporting and claims of the MDMC, including claims from partner institutions.
• Ensure timely reconciliation, preparation and submission of claims, invoices, financial reporting to funders in accordance with their terms and conditions and within timelines agreed with the funder.
• This includes the reconciliation and monitoring of eligible expenditure, compilation of claims, quarterly reviews, invoices, expenditure statements ensuring compliance to related regulations and terms and conditions.
• Maintain clear and accurate records for audit purposes, both internally and externally, complying with funder requirements.
• Provision and interpretation of financial reporting for the MDMC Management Team, and the Executive Group.
• Understanding and provision of advice, support and training on grant conditions and project accounting to Investigators and administrators, ensuring compliance and adherence to any specific terms of the project.
• Liaise with external partners, including collaborating institutions, funding bodies and auditors.
• Attending the weekly team meeting and meetings with executive group and other stakeholders as required.