Finance & Office Management Support

at  OCLC

You have a life. We like that about you.
At OCLC, we believe you’ll do the best work of your life when you’re living the best life possible.
We work hard to build the technology that connects thousands of today’s libraries. But we also work hard to make a job at OCLC a meaningful part of a balanced life- not a substitute for one.
(Fixed Term Contract, Parental Leave Cover - approximate duration of 14 months)
The Finance & Office Management Support role is about being the Australian point of contact for the smooth and accurate operations of a range of the finance functions and to provide office management support to the General Manager and the ANZ team of around 20. If you like ensuring that finance transactions of all kinds are accurate and completed on time and enjoy helping people with a bit of admin and organisation, then consider working with us!
OCLC is a worldwide library services organisation, a leader in information technologies and innovative online services. Our ANZ customers are academic, specialized & government libraries. Visit
OCLC.org
to find out more about who we are.
About the Role?

This part time role (30 hours – spread over 4 or 5 days – you choose), works as part of a small finance team to take responsibility for the preparation, review, follow up and completion of a range of finance tasks. You will have a knack for keeping things running smoothly and completing financial and office management tasks to schedule. You will:

• Be the go-to person for all things ANZ finance and coordination.
• Ensure our ANZ financial obligations are completed, including BAS, FBT, insurances, staff expenses, and credit card management.
• Act as the local point of contact for Australian banking and accounting consulting firm.
• Provide assistance and resolve a range of invoice related queries for customer accounts.
• Know your way around our suite of software, including NetSuite, Salesforce, and our proprietary OCLC systems (experience not required, but eagerness to learn is!).
• Support the General Manager to organize the occasional office event.
• Organise quotes & maintenance for office requirements and facilities.
• Keep the stationary, fridge and pantry stocked.
• Provide some admin support to OHS, including updating procedures, an office audit and promoting compliance.

What We are Looking For:

• Familiarity and ability to work with ANZ financial regulations and processes (BAS, FBT, Payroll Tax, WorkCover etc).
• Proficiency in NetSuite and knowledge to get around Salesforce (but we can teach you what’s needed)
• A “can-do” person who thrives on knowing that they work independently but need to follow the guidance and protocols of their local and overseas higher management.
• A team player who enjoys collaborating, sharing knowledge, and helping others succeed.
• A clear and concise communicator who can clarify, explain, and instruct with ease.
• An adaptable individual who can prioritize tasks while keeping workflows on track.
• Can be flexible to meet out of hours with your UK based team and manager (weekly meeting).
• To work independently you’ll most likely need 2+ years of demonstrated experience supporting either accounts payable/receivable or a finance team using an integrated accounting software package (experience matters more than qualifications!)

At OCLC we understand that it is very rare to find the “perfect candidate”. If you know that you are quick to learn and you are naturally good working with a finance function and supporting the operations of an office, then we’d love to hear from you. Attitude, aptitude, and the fit with the OCLC team are important to cover this fixed term role.

What we offer you:

• To be part of a small team where the atmosphere is informal, open and collegial.
• To work partly in the office, partly at home, but you can choose to work in the office every day and why wouldn’t you - the office is in the Melbourne CBD and has fabulous views, facilities and public transport!
• Employee Assistance Program.

If this has sparked your interest, then…
Apply by no later than Monday 19th August by clicking the Apply button. Create an account and follow the instructions on the screen.
If you have questions or curious to know more about the position, feel free to contact Kate our HR Support on 0419502647 or send an email to
kate.pendergast@oclc.org
Only direct candidate applications will be considered, and you must have the legal right to work in Australia

• Be the go-to person for all things ANZ finance and coordination.
• Ensure our ANZ financial obligations are completed, including BAS, FBT, insurances, staff expenses, and credit card management.
• Act as the local point of contact for Australian banking and accounting consulting firm.
• Provide assistance and resolve a range of invoice related queries for customer accounts.
• Know your way around our suite of software, including NetSuite, Salesforce, and our proprietary OCLC systems (experience not required, but eagerness to learn is!).
• Support the General Manager to organize the occasional office event.
• Organise quotes & maintenance for office requirements and facilities.
• Keep the stationary, fridge and pantry stocked.
• Provide some admin support to OHS, including updating procedures, an office audit and promoting compliance