Finance Officer

at  Internews

POSITION SUMMARY:

Performs Accounts Payable function; processes transactions in the accounting system and maintains accounts payable files for vendors. Primary point of contact for questions and assistance regarding entry and payment of invoices.

QUALIFICATIONS:

• 3+ years progressively complex accounting experience
• Proven ability to work both independently and as an effective team member.
• Proven ability to prioritize and handle multiple on-going assignments.
• Intermediate expertise in Microsoft Office, particularly Excel
• Excellent organizational skills
• Proven ability to set priorities and manage time effectively.
• Proven analytical and problem-solving ability.
• Ability and willingness to travel to international locations, including challenging or remote locations up to 10% of the time.
• Relevant university degree
• Accounting Degree or Qualified by experience.
• Familiarity with computers and computer software including spreadsheets, word processors, e-mail, and accounting systems.
• Ability to read and comprehend basic instructions, short correspondence, and memos.
• Ability to write simple correspondence.
• Ability to effectively present information in one-on-one and small group situations to other employees of the organization

PHYSICAL DEMANDS AND WORK ENVIRONMENT

The physical demands and work environment described here are representative of those that must be met or may be encountered by an employee performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work hours are generally Monday through Friday from 8:30am to 5pm; occasional irregular hours are required to accommodate international tele-conferences.
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The above noted job description is not intended to describe, in detail, the multitude of tasks that may be assigned but rather to give the associate a general sense of the responsibilities and expectations of his/her position. As the nature of business demands change so, too, may the essential functions of this position.
This position will be in the United Kingdom and therefore a successful applicant must be able to demonstrate their right to work in the UK.

• Subject matter expert on Unit 4 ERP System Vendor Master File and accounts payable, provide support to other Internews staff also entering invoices.
• Prepare and enter multi-currency invoices for all payment methods (Barclays wire Transfers, ACH, check, FX, Western Union, etc.), including review for proper coding and approvals.
• Review and research open payables to resolve outstanding issues prior to payment.
• Process recurring remittances according to corporate schedule, including payment of invoices entered by others.
• Processing payments and Provide payment confirmations to appropriate parties as necessary.
• Maintain AP vendor master records in accounting system.
• Organize and maintain A/P files.
• Research vendor payment history in response to queries from Internews staff and others.
• Cross trained as backup staff to other department functions, including PSC payment processing and expense reimbursements and AP mailbox cover.
• Support of commitment accounting and purchase order monitoring
• Maintain Asset Register incl Additions and Disposal, Monthly Depreciation calculation and posting the journals into the accounting system.
• Balance Sheet Reconciliations including Payroll and Bank Reconciliations before month-end close.
• Debtor and Creditor reconciliations and Advances (Cards) before month-end close
• Processing and posting Prepayments before month-end close.
• Income & Expenditure Recording in the accounting system
• Proving support during Statutory and Donor Audits
• Fixed Asset Management.
• Understanding of and demonstrated commitment to upholding Internews Core Values.
• Maintains confidentiality in all matters related to vendors and payments.
• Other duties as assigned. Maintains confidentiality in all matters related to vendors and payments.