Finance Officer

at  Tamar Valley Health

JOB OVERVIEW

We are seeking a detail-oriented and proactive Finance Officer to join our finance team. The ideal candidate will be responsible for managing financial transactions, maintaining accurate financial records, and ensuring compliance with financial regulations. This role requires strong analytical skills and proficiency in various accounting software to support the organisation’s financial operations.
The successful candidate will be a knowledgeable and experienced finance officer, who will assist our management team to ensure the smooth day-to-day financial running of our busy practice and finance department. Tamar Valley Health is a dispensing GP Practice serving almost 17,000 patients from two sites in Callington and Gunnislake.
The working days are Wednesday – Friday, 7.5 hours per day between the hours of 8.30-17.00, with an hour for lunch. Currently based at our Gunnislake branch but in the future this role will also be working from our Callington site.
Starting salary circa £25,000 (FTE) pa - £31,000 pa (FTE) (pro-rata) depending on qualifications and experience; 25 days annual leave (pro-rata) + bank holidays; Access to NHS Pension and discount schemes. We offer a performance based annual bonus system, with further annual leave being given in the form of a length of service benefit.
This role would suit an experienced finance professional, that can work autonomously whilst working as part of a wider team. An AAT Level 2 qualification is essential, previous experience of working at a similar level for at least a year is required. Previous experience within a healthcare, finance setting would be advantageous but not essential.
Further development, career progression and enhancement opportunities could be offered in due course for the right applicant.

QUALIFICATIONS

• Proven experience in a finance-related role, preferably within the financial/ health based services industry.
• A minimum qualification of ATT Level 2 in Accounting (or an appropriate equivalent)
• Proficiency in accounting software is highly desirable.
• Strong data entry skills with a keen eye for detail.
• Excellent organisational skills and the ability to manage multiple tasks simultaneously.
• Strong analytical skills with the ability to interpret complex financial data.
• A degree in finance, accounting, or a related field is preferred but not essential if relevant experience is demonstrated.
• A proactive approach to problem-solving and the ability to work independently as well as part of a team.
  If you are passionate about finance and eager to contribute to our organisation’s success, we encourage you to apply for this exciting opportunity as a Finance Officer.
  Job Types: Part-time, Permanent
  Pay: £25,000.00-£31,000.00 per year
  Expected hours: 22.5 per week

Additional pay:

• Bonus scheme
• Performance bonus

Benefits:

• Company pension
• Employee discount
• Free parking
• Health & wellbeing programme
• On-site parking
• Sick pay

Schedule:

• Day shift
• No weekends

Application question(s):

• Are you available to attend for a face to face interview on the 21st February if selected?

Experience:

• Accounting: 1 year (required)

Work Location: In person
Application deadline: 10/02/2025
Expected start date: 17/03/202

JOB RESPONSIBILITIES:

Oversee and support the management the business finances, ensuring accounts and financial data are recorded accurately and in a timely manner.

• Support the partners in confidential finance matters. Liaise with bankers, solicitors, insurers, surveyors, accountants and HMRC. To include changes in partnership and drawings
• Ensure compliance with all financial statutory regulation
• Attend regular finance meetings with Finance Partners and Business Support Officer to ensure income and profitability are maximised
• Ensure all income is correctly invoiced and submitted for payment, and subsequently received
• Contribute to the monitoring of all expenditure and ensure cost-effectiveness and Value For Money
• Assist in the preparation of annual budget and cashflow forecast. Monitor and update regularly
• Prepare detailed Profit & Loss reports throughout the year
• Assist the practice accountants with year-end accounts.
• Support the management team and Lead Finance Partner in monitoring changes in GMS contract and cessation/introduction of Enhanced Services, and resulting effect on finances.
• Create and maintain various spreadsheets to record detailed activity and results for Dispensing, Pharmacy, Enhanced Services and GMS income
• Provision of Nominated Payee services on behalf of PCN
• Provide the SMT and Lead Finance Partner with financial information for staff communications and staffing decisions
• Support the SMT & Partners with development of business cases, tenders and funding applications to provide future services. Complete due diligence on these opportunities to ensure maximum financial viability.
• Support the preparation and submission of monthly VAT returns, ensuring the partial exemption calculation is correct. Ensure that VAT is correctly charged on services provided
• Contribute to the continual development and enhancement of finance and accounting processes to ensure compliance, probity and production of high-quality management reports
• Support the Business Support Officer to maintain Practice insurance policies for premises and vehicles; public and employers’ liability; Locum insurance for GP’s. Prepare and submit claims
• Ensure general finance duties are carried out as below, with the assistance of the finance team
• Administration of Launceston and Tamar Valley PCN finances.
• Preparation of PCN year-end accounts and liaison with external Accountants.

GENERAL FINANCE DUTIES

• Sales Ledger – Invoice the commissioner and Cornwall Council for Enhanced Services income, reimbursement of General Rates, Water Rates, Portacabin rent and CQC fees; Invoice Nuffield for private work
• Monitor income from private work, reports and cremation fees
• Update ES summary spreadsheet and ES Dashboard on a monthly basis
• Purchase Ledger - Process supplier invoices, ensuring correct nominal, and VAT codes are used; Check costs are within budget provisions; Monthly reconciliation of account software to supplier statements; Payment of supplier invoices.
• Procurement – ensure discounted purchase schemes are used where possible and all available discounts obtained; observe Value for Money principles;
• Bank – enter banking transactions onto account software; Reconciliation of bank accounts; Weekly banking of cash and cheques. Retain cash as necessary to replenish the petty cash float and dispensary change supply.
• Petty cash – Reconcile petty cash, regularly post expenditure to the account’s software and check balance on the appropriate system, agrees to cash in hand and that all receipts are received
• Credit card – purchases via credit card as and when required. Monthly reconciliation to statement and posting to the account software. Ensure all receipts are received and controls are adhered to
• Fixed Assets Register – set up and maintain Fixed Assets Register, to include any assets which may have been provided by the commissioner, League of Friends or other organisation
• Prepare monthly schedule of Partners’ drawings and facilitate payment.
• Issue funding requests to League of Friends.
• Support the monitoring of superannuation on behalf of partners and raise queries with PCSE where required; liaise with external accountants to facilitate end of year returns

Estates

• Liaise with the Management Team to progress premises projects, including submission of Minor Improvement Grants and other funding streams
• Liaise with Facilities Team Leader to ensure contracts are appropriate and compliant with NHS requirements and Value For Money (premises maintenance, alarms, equipment, utilites, etc)