Finance Operations and Engagement Administrator

at  University of the Arts London

The opportunity
University of the Arts London (UAL) has an exciting opportunity for a skilled Finance Operations and Engagement Officer to support the smooth running of the Finance department.
In this varied role, you will undertake a range of office management responsibilities, supporting the delivery of staff training, organising finance staff events and maintaining the finance website.

Providing administrative support to the Director and Associate Directors of Finance as required
Supporting the Finance Leadership team with recruiting, inducting and onboarding new Finance staff
Supporting system/software change projects
Administering the Matrix desk and room booking system as required
Organising, communicating and facilitating staff briefings, staff away days and events, including our yearly Finance training festival
Updating and maintaining the Finance intranet page and University website
This is an excellent opportunity to develop your events, IT and administrative skills and experience, whilst playing a key role at the heart of our Finance department.
About you
You will need an excellent working knowledge of MS Office Software (including SharePoint) and will possess experience of setting up IT equipment for training courses, preparing training materials and communicating with large numbers of people effectively.
You will also be confident in the use of website video capture software (including Open Broadcast software or Snagit) and will demonstrate knowledge of Finance Information Systems (Agresso/ABW).
Excellent teamwork, communication and problem-solving skills will also be essential for success in this role.
We are UAL
University of the Arts London (UAL) generates and inspires the creativity the world needs for a better future. Since 1842, our colleges have been defining creative education. With curiosity, imagination and intent we make work which creates lasting change for people and our planet. London is core to who we are, a place where we meet and share ideas with people from different backgrounds and cultures.
Our creative network influences learning, culture, industry and society on a global scale. Our academics and practitioners deliver creative education and inspire new ways of thinking through research and innovation. We work with students at every level from pre-degree and short courses to postgraduate and online learning, enabling them to build the careers they want. Together, we are a community of makers, thinkers, pioneers and storytellers redesigning the future.
Our culture
We are a global University, welcoming over 22,000 students and 6,000 staff from 130 countries. We aim to be a university where people can be themselves and feel supported to reach their full potential. That’s why we are proud to be members of the Race Equality Charter (REC) and Business Disability Forum, are a Disability Confident Scheme Committed and Living Wage employer and maintain our status as a Stonewall Diversity Champion.
Application process
We operate a fair and open anonymous selection process. Thus, you will need to create an account and submit an application through our job board. As part of this, you will need to provide a supporting statement/answer some competency questions to demonstrate your suitability. Our recruitment process involves: Application, Shortlisting, Interview and Assessment, Offer, Onboarding.
We understand the benefits of using AI in work. But, if you are thinking of using it to submit an application, we ask you to think about what value it adds. AI tools tend to lack the personal touch and authenticity we value in candidates. We encourage you to showcase your unique knowledge and skills using your own voice.
If we receive a high volume of applications, the closing day date might close early. We aim to communicate any changes to the closing date with at least 24 hours’ notice. If you have any general questions or have accessibility needs, please refer to our Contact us page.
Candidates are advised to submit applications early.
Vacancy Id: 11496
College / Service: Professional Services and Operations
Location: Hybrid – CSM King’s Cross/Home
Salary: £43,512 - £51,996 per annum
Contract: Permanent
Term: Full time – 35 hours per week
by: 3 February 2025 at 23:55
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