Finance Operations Assistant (Surrey)

at  Surrey Police

Division/ Department - Finance (Joint)
Grade - Grade D
Status - Full Time
Contract Type - Permanent
Salary Grade Range - £25,400 - £28,805
Working Hours - 36.0 Hours per Week
Shift Allowance - No
Politically Restricted - No
Location - Guildford

THE STARTING SALARY FOR THIS ROLE WILL USUALLY BE AT THE BOTTOM OF THE SALARY RANGE AND WILL BE PRO-RATA IF THE WORKING HOURS ARE LESS THAN FULL TIME.

Chief Constables’ Message
We really welcome your interest in joining our Police Force. It is a privilege to lead the teams in Surrey Police and Sussex Police who continuously work selflessly and tirelessly in order to keep people in our counties safe.
We are looking for talented and inspirational people who put the needs of the public at the heart of everything that they do and who want to make a difference. If you feel you are that person then we want to hear from you.
We wish you all the very best with your application.

AS SURREY AND SUSSEX POLICE ARE A COLLABORATIVE FORCE, THIS ROLE MAY NEED YOU TO WORK FROM BOTH HEADQUARTERS. YOUR LINE MANAGER WOULD MAKE YOU AWARE IN ADVANCE IF NEEDED TO DO SO.

Provide Finance transactional administration service undertaking a range of administrative processes on the appropriate system and other programs. Fully participate in a range of transactional Finance services including filing, maintenance of records, data entry, scanning, etc.
Reconciliations as instructed for the appropriate function within Finance to an auditable level.
In the first instance resolve queries, where this is not possible Identify where issues and queries should be escalated to the Assistant or Team Leader or other areas of Finance for support and guidance.
Contribute to the development, implementation and maintenance of relevant processes, procedures and work instructions in-line with best practice and organisational priorities. Contribute to the development of best practice in the use of our systems.
Assist in the training of new staff and supporting development.
Undertake data cleansing and maintenance of records within the office, ensuring that all information is up to date and readily accessible, as well as undertaking housekeeping duties on the electronic finance system.
Analyse specific areas of expenditure, researching any anomalies identified and providing recommendations with regards to remedial actions
Undertake other duties appropriate to the grade and character of work as may be reasonably required, including specific duties of a similar or lesser graded post.
Skills & Experience
Level 2 (GCSE equivalent) English, Maths and ICT.
Associated Account Technical (AAT) Qualification or Has a minimum of 3 year’s experience working in a Finance/ Admin environment.
A good understanding of the end to end processes within accounts payable, accounts receivable, purchasing and income.
Experience of identifying and implementing process improvements and demonstrable problem solving skills.
Effective communicator able to deal with challenging issues presented by vendors/suppliers, customers and stakeholders, with an ability to influence change.
Effective organisational and prioritisation skills to manage the diverse workloads within Finance.
Observable service delivery mind-set and someone who seeks to exceed stakeholder’s expectations.
Effective at collaborating with people from different functional groups to influence change and improve outcomes.
Ability to act as an ambassador for Finance within the wider Force organisation.
Intermediate user of MS Office (PowerPoint, Word and Excel).
Why Work With Us?
Policing is an exciting 24/7 business and we all have commitments outside work. We’re invested in supporting people to balance their life with work and we encourage flexible working.

We take pride in looking after our people and offer a variety of benefits;

• career progression
• contributory pension scheme (LGPS)
• generous annual leave allowance
• discounts for everyday spend
• on-site gyms and a range of sports clubs
• generous and supportive parental leave
• financial and mental wellbeing guidance and support
• discounted contributory healthcare scheme

Further Information
For further information about the role, please contact Karl Hetherington karl.hetherington@sussex.police.uk
Diversity Statement
We are only as good as our people. It’s important that our officers and staff can be themselves in the workplace and we know that as an organisation we’ll grow from the variety of thinking, approach, and the skills that diversity brings; all of which help us to deliver a better policing service. We strive to ensure how we deliver our services, provide information and how we recruit is open and accessible to all.
We have multiple staff support groups who help to improve our understanding of minority issues and ensure they are reflected in our work. We are proud members of the Stonewall Workplace Equality Index and Disability Confident, a signatory of the Race at Work Charter and aligned with the Armed Forces Covenant and the HeForShe movement.
We are committed to being an anti-racist police service. We promise to challenge injustice, ensure fairness and to uphold anti-racist principles in both our organisation and our communities. For more information, you can read our full anti-racism statement here.
We value the differences that people bring from all backgrounds and communities. Regardless of age, sex, ethnicity, sexual orientation, gender identity or gender expression, disability, social status, or religious belief, we would love to hear from you.
Additional Information
Following submission of your application you will receive a confirmation email with a copy of your application attached. Occasionally emails from this address can fall into spam/junk folders so please ensure this is checked regularly. You may wish to consider adding noreply@surreysussexpolice.as.recruitmail.com to your address/contact list to ensure you receive all communications.
This post is being advertised in parallel with Force redeployment processes. Any redeployees who are identified will be given preference. This may result in the post being withdrawn at any point during the recruitment process.

Please note that not all jobs are available for internal candidates across both Forces, the current agreed recruitment principles are;

• vacancies in collaborated units are available to all officers and staff across both Forces
• vacancies in non-collaborated units are only available to officers and staff within the Force with the vacancy unless it is advertised externally
• if the vacancy is advertised externally and an officer or member of staff from the other Force is successful it will result in a transfer of employment

Surrey Police and Sussex Police Special Constables, Volunteers and Agency Staff (excluding self employed workers) covered under the Agency Worker Regulations (AWR) are eligible to apply for internal advertised posts.
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