Finance Shared Services Administrator

at  Bakkavor

Assisting with FSS Travel Requirements

• Booking travel for FSS Leadership tea

ABOUT THE ROLE

We’re proud to offer you a career with real scope for development. To reward your hard work and ambition as a talented Reward Associate with plenty of support and opportunity. And empower you to drive your own success and create a career you can be proud of too.
In this busy and exciting role, you will provide administrative and coordination assistance to support the smooth running of our Newark and Spalding Finance Shared Services offices.

ROLE ACCOUNTABILITIES

Provide a single point of contact for administrative issues and/or requests from Finance Shared Services Leadership team

• Act as the single point of contact for all issues and/or requests and escalate these issues when required
• Provide oversight on the progress of reported issues/requests, liaising with third parties and site services where necessary in order communicate to FSS colleagues

Continual improvement of the services

• Liaise with the stakeholders to continuously improve the services provided to or on behalf of FSS

Stationery management

• Includes managing stock levels, ordering items and dealing with booking requests and return of equipment for both the Shared Services offices. This includes but not exhaustive: kitchen supplies, catering, toners, office supplies
• Manage the meeting room & hot desk booking system
• Accepting in delivery of stationery

Purchase Order Management

• Raising PO’s as required for Finance Shared Services
• Receipting goods in through Protean

Assisting with FSS Travel Requirements

• Booking travel for FSS Leadership team

Process Visitors

• Responsible for registering and managing visitors
• Administrator of door access system (starters/leavers etc)
• Be an ambassador for Bakkavor, ensuring that the visitor experience is professional and positive

Process post

• Ensure the daily post is collected, distributed and dispatched

Meeting room management

• Central oversight of meeting rooms and assistance to book if required
• Ensure that the rooms have been left in an acceptable state by out-going users and are fit for use by in-coming users
• Work with meeting organiser to arrange catering for bookings (where applicable)

Manage Internal Communications to Colleagues

• Own SharePoint page and update with key business information regularly

Administration Support

• Support Administration activities for Finance Shared Services Leadership team