Financial Accountant

at  ONTARIO NURSES ASSOCIATION

DATE: SEPTEMBER 26, 2024

The Ontario Nurses’ Association (ONA) is Canada’s largest nurses’ union. We are powered by our members — 68,000 nurses and health-care professionals, and 18,000 nursing student affiliates — who provide care in hospitals, long-term care, public health, the community, clinics and industry.
Our mission is to defend the rights of and advocate for nurses and health-care professionals who care for the health of Ontarians. We empower members and fight against unfair and unsafe treatment, negotiate and enforce our contracts, offer benefits and insurance, provide tailored education and development opportunities and much more. We confront governments, administrations and other policymakers head on to fight for high-quality public health care.
ONA is seeking to hire a Financial Accountant on our Finance & Accounting Team to join our Toronto office. The position reports to the Controller and is accountable for ensuring that all assigned accounting functions are performed efficiently and accurately.

Accounts Receivable

• Processing daily dues and miscellaneous bank deposit entries
• Reconciling multiple bank accounts and handling all bank-related transactions and issues
• Maintaining miscellaneous cheque payments summary in Excel
• Creating customer invoices, applying for payments, handling billing issues, and following up on outstanding receivables to ensure timely collection

Accounts Payable

• Preparing expenditure reimbursements, payments and monthly dues to members, staff, vendors, and Locals in both Concur and Sage 300, including all tracking schedules of payments for annual reconciliations
• Accountable for invoice entry into the Sage 300 system for vendors and staff
• Preparing the reconciliation of invoices paid on EFT and cheque runs
• Maintaining files and supporting documentation of accounts payable invoices
• Preparing manual cheques drawn on certain bank accounts as required
• Maintaining corporate credit cards and vendor credit applications
• Preparation of the member salary replacement forms for payment, including verifying and maintaining copies of payroll forms and information in Sage 50
• Payment of payroll taxes to various government agencies, including verifying and maintaining copies of payroll forms and information in Sage 50 system
• Accountable for the year end preparation of T4 forms through the Sage 50 system for member payroll
• Following up with the vendors, staff or members for any invoice discrepancies

Account Analysis

• Monthly analysis and reconciliations of balance sheet accounts as assigned
• Accountable, in conjunction with the Controller, for preparing special cost analysis and financial projects as required
• Aiding the Controller in the preparation and review of related reports
• Assisting with year-end audit requirements

General

• Providing backup coverage of various accounting functions
• Supporting the 60 Locals in maintaining their Treasury, bookkeeping, and payroll reporting functions, including following up with the Ministry of Finance and CRA with payroll submissions, reconciliations, and resolutions of issues
• Distributing mail and preparing the daily deposit from the cheques
• Monitoring email inboxes for Accounting Intake, Accounting EFT, Account CA Billings, Auto Deposit, and Simply Help
• May be required to provide training and presentations to staff and Treasurers
• Preparing necessary journal entries required in the reconciliation process
• Accountable for other special assignments and ad-hoc analysis as required
• Actively participating as a team member on the Finance & Accounting Team to ensure that organizational accountabilities are met