Financial Accountant

at  ONTARIO NURSES ASSOCIATION

DATE: SEPTEMBER 26, 2024

The Ontario Nurses’ Association (ONA) is Canada’s largest nurses’ union. We are powered by our members — 68,000 nurses and health-care professionals, and 18,000 nursing student affiliates — who provide care in hospitals, long-term care, public health, the community, clinics and industry.
Our mission is to defend the rights of and advocate for nurses and health-care professionals who care for the health of Ontarians. We empower members and fight against unfair and unsafe treatment, negotiate and enforce our contracts, offer benefits and insurance, provide tailored education and development opportunities and much more. We confront governments, administrations and other policymakers head on to fight for high-quality public health care.
ONA is seeking to hire a Financial Accountant on our SimplyHelp Team to join our Toronto office. The position reports to the Manager II, Accounting- Local Finance, and is accountable for ensuring that all assigned accounting functions are performed efficiently and accurately.

• Supporting the 60 Locals maintain their Treasury, bookkeeping, and payroll reporting functions, including following up with the Ministry of Finance and CRA with payroll remittances, reconciliations and resolutions of issues.
• Processing member salary replacement forms and payment of payroll taxes to various government agencies, including verifying and maintaining copies of payroll forms and information in Sage 50 system for Provincial ONA sponsored events.
• Accountable for the year end preparation of T4 and T4A forms through the Sage 50 system for member payroll, scholarships, and bursaries.
• Processing other member expense reimbursements, preparing the monthly local dues payments, and other local payments/recoveries on a monthly basis in Sage 300; including the maintenance of all tracking schedules to complete an annual reconciliation and true-up of dues payments.
• Developing, improving, and delivering new treasurer and annual treasurers conferences for online learning and in-person training throughout Ontario. This will require multiple public-speaking and presentation event to groups that exceed 50 attendees.
• Assisting Locals with other financial and educational training on an ad-hoc basis to support treasurers with their budgeting, analysis, reporting, and governance responsibilities.
• Developing and implementing improved financial tracking tools and templates using Excel to improve the data flow between finance and other organizational departments such as Dues and Membership, while ensuring data quality and accuracy.
• Providing backup support to treasurers in preparing monthly financial statements and reconciliations on an as-needed basis.
• In instances where a Local is put into administration, taking on the full-scope financial reporting functions, including accounts payable, accounts receivable, payroll processing, reconciliations, financial statement preparation, and the year-end financial audit in accordance with the Constitution and other ONA policies.
• Supporting treasurers with inquires related to their financial statement audit.
• Monitoring and providing timely responses to treasurer questions that are submitted through the SimplyHelp email account.
• Identifying areas of concern or improvement that need to be escalated to management or the VP, Local Finance.
• Actively looks to find improvements to training materials, presentation templates and processes that will benefit the treasurers in meeting their governance accountability and reporting responsibilities.

General

• Providing back up coverage of various accounting functions, including assistance with payables to staff, vendors, and Locals in Concur, Sage 300, and Sage 50.
• Monthly analysis of balance sheet accounts and reconciliations.
• Accountable, in conjunction with the manager, for preparing special cost analysis and financial projects as required.
• Assisting the manager in the preparation and review of related reports.
• Assisting with year-end audit requirements.
• Preparing necessary journal entries required in the reconciliation process.
• Accountable for other special assignments and ad-hoc analysis as required.
• Actively participating as a team member on the accounting team to ensure that organizational accountabilities are met.