Financial Advisor Assistant

at  Appleone

DESCRIPTION

Vancouver Company is seeking a Financial Advisor Assistant - Mutual Funds to join their team.
This is full time, permanent role based fully in office.
Location: Downtown Vancouver
Salary: ranging from $55-65K + Benefits

Responsibilities:

• Handle all general administrative duties – handling calls and emails, processing and preparing documents, data entry, filing, reporting
• Execute mutual fund trades with a high level of speed and accuracy
• Ensure all mutual fund trade revisions are processed accurately and on time
• Monitor and troubleshoot mutual fund orders in a timely manner
• Process commission and trailer fees
• Ensures the timely distribution of monthly reports
• Should be well-organized and be comfortable scheduling meetings and responding to emails on the executive’s behalf
• Should be able to draft documents and help the executive with any necessary meeting preparations
• Mange the CRM (Client Relationship Management) system and keep detailed notes of activities.
• Keeping important information and documents organized physically, and electronically
• Maintaining the highest degree of discretion and confidentiality
• Client facing activities that sometimes require asking personal questions.
• Special Project Assistance as required
• Maintaining inventory and functionality of office supplies

Requirements:

• Previous administrative experience within financial services
• Experience working with Mutual Funds and GIC’s
• Mutual Fund Licensed
• Experience in managing and processing mutual funds
• Associate’s or Bachelor’s degree in Business Administration or related field an asset
• Completion of Canadian Securities Course or other investment-related courses is an asset
• Experience in a client facing role with client interaction
• Polished and professional demeanor
• Warm personality, comfortable dealing with clients in person and over the phone
• Strong communication skills - both verbal and written
• Ability to multitask
• Strong critical thinker, solution focused
• Self-starter, works will on own initiative
• Good computer skills – will be using MS Office Suite, Adobe Pdf Editor, Multiple databases
• Must be detail oriented

ADDITIONAL SKILLS

(none specified)

• Handle all general administrative duties – handling calls and emails, processing and preparing documents, data entry, filing, reporting
• Execute mutual fund trades with a high level of speed and accuracy
• Ensure all mutual fund trade revisions are processed accurately and on time
• Monitor and troubleshoot mutual fund orders in a timely manner
• Process commission and trailer fees
• Ensures the timely distribution of monthly reports
• Should be well-organized and be comfortable scheduling meetings and responding to emails on the executive’s behalf
• Should be able to draft documents and help the executive with any necessary meeting preparations
• Mange the CRM (Client Relationship Management) system and keep detailed notes of activities.
• Keeping important information and documents organized physically, and electronically
• Maintaining the highest degree of discretion and confidentiality
• Client facing activities that sometimes require asking personal questions.
• Special Project Assistance as required
• Maintaining inventory and functionality of office supplie