Financial and Operations Coordinator

at  University of Alberta

Department Provost & Vice-President (Academic) - China Institute
Salary range $51,821.52 to $70,382.74
Hours per week 35
Grade 8
Posted date September 16, 2024
Closing date September 23, 2024
Position Type Full Time - Trust Funded

DESCRIPTION

This position is a part of the Non-Academic Staff Association (NASA).
This position offers a comprehensive benefits package which can be viewed at: Faculty & Staff Benefits.
Location - Work primarily takes place at North Campus, Edmonton. This role is hybrid with a mix of remote and in-person.

MINIMUM QUALIFICATIONS

• Undergraduate degree required. A combination of education and work experience will be considered.
• Fluency in Mandarin Chinese (spoken and written) is required
• A minimum of 2 years of related office experience
• Substantive knowledge of the University of Alberta’s financial/purchasing policies and procedures
• High proficiency with MS Office applications (i.e. Word, Excel); proficiency with PeopleSoft applications: Financials, Supply Net, Campus Solutions etc.

PREFERRED QUALIFICATIONS

• Accounting certificate or diploma an asset
  At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process, please let us know at the time of booking your interview and we will make every effort to accommodate your needs.
  We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.
  The University of Alberta is committed to an equitable, diverse, and inclusive workforce. We welcome applications from all qualified persons. We encourage women; First Nations, Métis and Inuit persons; members of visible minority groups; persons with disabilities; persons of any sexual orientation or gender identity and expression; and all those who may contribute to the further diversification of ideas and the University to apply.
  Note: This opportunity will be available until midnight September 23, 2024, Edmonton, Alberta local time

• Financial duties: Serves as the internal control and the China Institute’s resource person for all financial matters and assists the Operations Director in preparing budget, auditing, financial planning and reporting documents for the department.
• HR and payroll: Coordinates and prepares all pay-related forms, new person’s ID number and advises foreign visitors on all types of documents and processes to work at the U of A.
• Mission trips and events coordination: By working with peers and internal and external partners, coordinates complex conferences and/or international mission trips including preparing the budget, itinerary, briefing materials and other travel arrangements. Translates and proofreads correspondence.
• Administration duties: coordinates curriculum and teaching materials; coordinates the China Institutes’ grant programs. Fills in for the Director’s Assistant’s duties when needed.