Financial Assistant

at  Manitoba Institute of Trades and Technology

MITT is a post-secondary institute offering industry-driven, student-focused education in the areas of applied business, design and manufacturing technology, health care, human services, information communication technology, and skilled trades. We provide affordable, timely, skills-based education for learners seeking career entry as well as those looking to acquire relevant, in-demand competencies at any point in life.

A combination of related education and experience may be considered.

• A post-secondary education in Business Administration/Finance or a related field.
• Minimum two years’ experience in accounts receivable or accounts payable functions
• Minimum typing speed of 50 words per minute required
• An understanding of privacy requirements, such as FIPPA and PHIA
• Advanced computer and word processing skills in Microsoft Office Suite including: Excel, Word and Outloo

Preferred Qualifications and Experience:

• Experience with Microsoft Dynamics NAV and CAMS Enterprise Student Information System an asse

Accounts Payable

Prepare and process purchase orders, invoices, expense claims, student refunds, agents commissions, visa statements and contract payments

• Sort invoices and email unmatched invoices to appropriate department for approvals and follow up
• Ensure all supporting documentation and approvals are appropriately received, matched and filed
• Review and request approvals for purchases on regular monthly billing accounts (Home Depot Visa Statement, Telus, Sierra Courier, etc.)
• Review vendor statements and liaise with vendors for outstanding invoices, payments and banking information
• Code invoices, verify dimension combination and tax coding Key and posts accounting transactions into Microsoft Dynamics NAV
• Ensure the accuracy and timely processing of weekly payments
• Prepare weekly EFT payment files and wire payments, for bank submission. Print vendor cheques & mail.

Bank deposit preparation:

• Prepare bank deposits and drop off at the bank.
• Pick up daily cash from various MITT locations
• Count cash and verify cash receipts and cheques.
• Monitor Accounts Payable email
• Assist in updating various templates and procedures to improve and streamline work flow.
• Liaise with staff and departments for enquires and questions
• Responsible for vendor maintenance in Microsoft Dynamics NAV

Other

• Assist with the research, testing, and implementation of updates to Microsoft NAV
• Responsible for ensuring compliance with MITT policies and procedures
• Recommends changes to financial policies and practices.

Accounts Receivable

• Perform day to day financial transactions, including verifying, classifying, computing, posting and recording accounts receivable data in CAMS (Student Information System) and Microsoft Dynamics NAV
• Works directly with students and third-party customers to provide excellent customer service with patience, clarity, and integrity
• Contacting clients and discussing overdue accounts to determine the reasons for overdue payments and make suitable payment arrangements pursuant to MITT policy
• Ensure the timely distribution of the student billing as per the billing schedule
• Verify charges, payments, adjustments made to student accounts are accurate and posted in timely manner
• Interprets entries to students’ accounts and identifies outstanding balances by accessing CAMS and referencing related documents
• Research inquiries regarding disputed or questioned transactions on student accounts.
• Managing adjustments to accounts for students, assessment of late fees and perform follow up procedures on delinquent accounts, assist with placing and removing holds on accounts and pursue collection in accordance with departmental guidelines
• Assist in analyzing and issuing student refunds in accordance with MITT refund policy
• Assist in ongoing audit of student accounts ensuring continued accuracy

Other

• Assist with the processing of T2202A forms
• Assist with the research, testing, and implementation of updates to Microsoft NAV and CAMS
• Responsible for ensuring compliance MITT policies and procedures
• Perform student account reconciliations
• Verify Agent commission invoices
• Recommends changes to financial policies and practices

Required Qualifications and Experience:

A combination of related education and experience may be considered.

• A post-secondary education in Business Administration/Finance or a related field.
• Minimum two years’ experience in accounts receivable or accounts payable functions
• Minimum typing speed of 50 words per minute required
• An understanding of privacy requirements, such as FIPPA and PHIA
• Advanced computer and word processing skills in Microsoft Office Suite including: Excel, Word and Outlook

Preferred Qualifications and Experience:

• Experience with Microsoft Dynamics NAV and CAMS Enterprise Student Information System an asset