Financial Coordinator

at  Alberici Constructors LTD Canada

CORPORATE OVERVIEW

Alberici Constructors, Ltd. is part of Alberici Corporation, a $2.6-billion North American construction firm recently ranked 31st largest General Contractor in Engineering News Record.
Operating in the Canadian construction industry since 1908, Alberici has served countless communities through the development of infrastructure, food manufactories and energy centers amongst others. At Alberici, we are proud of the quality of life our buildings bring to families throughout North America. Working at Alberici means satisfaction in knowing the work we do improves the lives of others. In turn, we continually invest in the development of our employees to provide them with fulfilling careers.

POSITION SUMMARY

The Financial Coordinator is responsible for managing project budgets, cashflow, costs, contracts and financial compliance. This role is essential in supporting the overall success and profitability of the projects by efficiently managing the financial aspects and mitigating risks.

Essential Duties and Responsibilities include the following; however, other duties may be assigned. To perform in this position successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Daily enters original project budgets, spreads of approved change orders, budget transfers, billings into CMS.
• Assigns/set up cost code numbers to new and open project estimates utilizing the established standard codes as required.
• Processes information from field personnel / Supervisor/Financial Manager, updating the labor productivity reports, project labor percentages of completion quantities, and the Detailed Expense or Projected Cost report.
• Prepares and distributes weekly financial summary, and issues reports per requests from various departments.
• Meets with Financial Manager, Estimator and Project Manager prior to start of each new project to review estimate, job set up and determine the best cost coding system to be used based on how the project is to be constructed and what items are critical for cost tracking.
• Regularly reviews, interprets and analyzes Detailed Expense or projected cost report and adjusts or coordinates corrections, as necessary.
• Coordinates with project team, IT and payroll to correct miscoded craft/admin hours in Riskcast and ETS.
• Prepares and processes journal entries to correct miscoded costs.
• Distributes daily notification of payments received and posts the payments in eCMS.
• Reads and becomes familiar with the owner’s contract or purchase order with respect to the format required by the owner for billing as well as other contract requirements such as terms of payment, retainer withheld, funding, etc.
• Works in close conjunction with other financial services departments, Project Engineers and Managers, Vice Presidents and Executive Vice Presidents with respect to coordinating all accounting facets in order to provide the client an invoice.
• Reconciles monthly AR invoices posted into eCMS with the balance of corresponding GL accounts; Reconciles information on monthly progress billings with information in eCMS for the assigned projects.
• Ensures contracts are fully invoiced per contract requirements and ensures all required paperwork is provided to the client, while meeting monthly deadlines.
• Follows up on A/R outstanding balances and manages cashflow of the assigned projects
• Follows up on outstanding/open subcontracts, subcontract change orders and purchase orders.
• Participates/set up/facilitates monthly job cost review meetings; prepares and distributes monthly financial reports for assigned projects.
• Maintains contract status reports.
• Uploads processed documents into eCMS and maintains all required paperwork for audit purposes.

EDUCATION, EXPERIENCE, AND SKILLS

Bachelor’s degree in Accounting, Finance or other financial related field and 1 to 3 years construction accounting experience OR equivalent combination of education and experience. Proficient in Microsoft Office applications; good organizational skills; good communication and interpersonal skills; motivated self-starter; ability to work under pressure and meet deadlines while maintaining level of quality service.

• Daily enters original project budgets, spreads of approved change orders, budget transfers, billings into CMS.
• Assigns/set up cost code numbers to new and open project estimates utilizing the established standard codes as required.
• Processes information from field personnel / Supervisor/Financial Manager, updating the labor productivity reports, project labor percentages of completion quantities, and the Detailed Expense or Projected Cost report.
• Prepares and distributes weekly financial summary, and issues reports per requests from various departments.
• Meets with Financial Manager, Estimator and Project Manager prior to start of each new project to review estimate, job set up and determine the best cost coding system to be used based on how the project is to be constructed and what items are critical for cost tracking.
• Regularly reviews, interprets and analyzes Detailed Expense or projected cost report and adjusts or coordinates corrections, as necessary.
• Coordinates with project team, IT and payroll to correct miscoded craft/admin hours in Riskcast and ETS.
• Prepares and processes journal entries to correct miscoded costs.
• Distributes daily notification of payments received and posts the payments in eCMS.
• Reads and becomes familiar with the owner’s contract or purchase order with respect to the format required by the owner for billing as well as other contract requirements such as terms of payment, retainer withheld, funding, etc.
• Works in close conjunction with other financial services departments, Project Engineers and Managers, Vice Presidents and Executive Vice Presidents with respect to coordinating all accounting facets in order to provide the client an invoice.
• Reconciles monthly AR invoices posted into eCMS with the balance of corresponding GL accounts; Reconciles information on monthly progress billings with information in eCMS for the assigned projects.
• Ensures contracts are fully invoiced per contract requirements and ensures all required paperwork is provided to the client, while meeting monthly deadlines.
• Follows up on A/R outstanding balances and manages cashflow of the assigned projects
• Follows up on outstanding/open subcontracts, subcontract change orders and purchase orders.
• Participates/set up/facilitates monthly job cost review meetings; prepares and distributes monthly financial reports for assigned projects.
• Maintains contract status reports.
• Uploads processed documents into eCMS and maintains all required paperwork for audit purposes