Financial Services Technical Co-ordinator

at  North Tees and Hartlepool NHS Foundation Trust

An exciting opportunity has arisen to join the Charitable Funds and Lease Car team at North Tees and Hartlepool NHS Foundation Trust as a Financial Services Technical Co-ordinator. We are looking for an enthusiastic, hardworking and self-motivated individual to join the team on a permanent basis.
Reporting to the Financial Services Manager, the post holder will provide a comprehensive technical service in relation to the Trust’s Charitable funds, lease cars & vans including insurance & fuel cards.
We are seeking applications from individuals who have the drive, passion and ability to make a difference. If you believe you can offer this then we would like to hear from you.
The provision of a comprehensive technical service in relation to the Trust’s Charitable funds, lease cars & vans including insurance & fuel cards.
P roduce the Charitable Funds Statutory Returns, the F i nancial Accoun t s for the Charity Commission and Trust Board in accordance with the national dead li ne. Including the production of the Charitab l e Funds Annual Report with support and review from the Financial Services Manager prior to submission t o the Charity Commission and T r ust Board .
Co-ordination of Charitable Funds control account reconciliations and Management of Charitable funds banking services and cash balance.
Provide a comprehensive accounting service for the Trustees and Charitable Fund holders that is in accordance with the T rusts F inancial S t anding Instructions. Ensuring managers receive monthly fund reports ide ntifying all i tems of income & expend i ture to ensure t hat f und holders have accurate and up to date informat i on enab li ng t hem to plan their future spending.
Co-ordinate the administration and approvals of the Family & Business Lease car scheme with the external provider for North Tees & Hartlepool NHS FT and North Tees & Hartlepool Solutions LLP.
Monitor the Investment Portfo lio.
We are a dynamic and fast paced department that is always evolving, always improving and encourages innovation. We are committed to your continued career development and offer a supportive, flexible and collaborative working environment where your health and well-being are equally valued.
As an employee of North Tees and Hartlepool NHS Foundation Trust you are able to access a range of NHS discounts, including our staff lottery and lease car schemes and will be provided with training, support and development in your career. In addition, you will also be entitled to a minimum of 35 days paid holiday per annum (including bank holidays, pro rata and increasing with length of service) and we offer a generous pension scheme. On top of this, our department’s flexi-hours policy allows you to manage your work around a set of core hours to suit your work-life balance.
Staff recognition is very important to us. As well as performance reviews and appraisals, we recognise staff through Star and Team of the month, colleague recognition – a note of thanks, Managers Awards, Shining Stars and Service Awards.
We recruit for values and “Together we are North Tees & Hartlepool”
Preparation of Annual Accounts ensuring accurate and timely completion in line with the Charity Commissions time scale.
Monitor the Investment Portfo lio and prov i de regula r i nformation on the Portfolio’s performance to the Trustees and senior finance managers.
Responsible for the monitoring of the daily cash pos i tion of the Charitable Trust Fund through direct access to the banking networks.
Overall management of Charitable fund bank accounts and petty cash holdings ensuring that Income and Expenditure is recorded and bank accounts are reconciled to the Ledge r on a timely basis.
Ensure payroll deductions, salary sacrifice amounts, business mileage are administrated via ESR and liaise where necessary with ESR or the lease car provider.
Design and maintain the ledger system’s coding to aid the production of the charitable funds accounts in accordance w i th the Charity Commissions guidance.
Develop and maintain a training programme for finance and non-finance staff, ensur i ng staff are competent and well informed with r egard to Charitable funds .
Raise profile of the Charitable funds, produce and update charitable funds handbook & fundraising policy.
Implement, develop & maintain staff lottery draw, including staff lottery constitution & procedures. Produce staff lottery reports to Charitable Funds Committee and incorporate in Charitable Funds Annual Accounts.
Co-ordinate the pool car fleet to maximise the benefits to the Trust and users.
Maintain the Lease car policy with Trust & legislation changes.
Co-ordinate & manage the Trust & LLP fuel cards, develop & maintain a pool car & fuel card handbook for users.
Monitor the workload of t he department through review o f system reports. Implementation of new working practices in o r der to maximise efficiency and to ensure that Statutory and other Departmental targets and deadlines are met.
Prepare monthly/ periodic returns e.g. to Chari t y Commission , Monitor i n accordance with the relevant bod i es timetable .
Ensure data is input with accuracy including monthly cashbook and adjustment journals to obtain the charitable funds monthly and annual finance position.
Extraction of data with accuracy & present in a meaningful manner.
Ensuring all work and contract with third parties is to professional standards, and that full regard is given to confidentiality.
Responsib l e for the day to day supervision and organisation of the work of sub-ordinate staff.
To provide fina ncial information as and when required to the cha r i table Funds Committee to enable the committee t o make informed decisions.
Prov ide adv i ce to individuals wishing to contribute to charitable fu nds and dea l s with all mat ters relating to legacies and bequests , maintaining a permanent legacy register .
Vetting approval of charitable fund requisitions in the Oracle procurement system.
To maintain charitable funds control account reconciliations and ensure the accurate and timely completion for the provision of c l osedown information.
Produce Commercial van quotes, place orders and arrange delivery and insurance cover.
Work with insurance providers to arrange Commercial Insurance policy, Goods in transit, public liability (income generation), Group personal accident and Directors & Officers Insurance (Charitable Funds).
The postholder will be required to produce reports for the Charitable Funds Committee as and when required and fund holders on a monthly basis.
The postholder will assist will provide information to internal and external Auditors as required

Please refer the Job description for details