Fire Operations Co-Ordinator

at  Hydrock

Job Advert
We have a fantastic opportunity for an Operations Co-Ordinator (Fire) to join our growing Fire team in Manchester.
The Operations team is an integral part of the Fire Division, and the Operations Co-Ordinator role plays a pivotal part in supporting a range of Engineers and Consultants with all operational aspects of team management.
You need to be brilliantly organised and thrive on delivering great support to your colleagues and the business, to make a significant difference to those colleagues and our clients.

A PLACE TO FEEL INCLUDED

We champion diversity, equity and inclusion. As an Equal Opportunities Employer, we commit to supporting our employees and ensure we create a safe environment that nurtures you to perform at your best. Offering our people flexibility is an important factor in achieving this aim.
We consider all application individually with the required qualifications and knowledge without regard to any of the protected characteristics. We would like to provide everyone with a fair selection, assessment and employment experience so we ask with are made aware of any physical or neurodiverse condition within your application for which appropriate reasonable adjustments can be made by us.
Looking for the next steps?
Once you have completed your application through our careers site, we aim to review and respond to you as soon as your application’s been reviewed.
If shortlisted, a member of our Talent Acquisition Team will call you for an initial pre-screen by phone (typically 30 minutes) to help us assess your motivations and interest in the position and Hydrock, now Stantec.
If you progress following this telephone pre-screen, you will be invited to attend a formal interview by video conference (Microsoft Teams) or in our offices.
For the latest updates and news, connect with us on our LinkedIn page!

The main purpose of the role, reporting to the Operations Manager, is to provide administration support to a team of Fire Engineers and Fire Consultants, within the expanding Fire Division, that forms part of our multiple award-winning engineering consultancy. You can expect a professional, fast-paced environment where everyone pulls together to achieve shared goals.

Tasks will include:

• Supporting a team of Fire Engineers and Fire Consultants in providing administrative support on a range of clients, from fee proposal stage, through to project close
• Preparation and issuing of fee proposals.
• Onboarding of new projects – ensuring correct documentation received, projects set up correctly and fees forecast
• Creation and issuing of invoices
• Assisting in the production of Purchase Orders and liaising with suppliers and Sub-contractors/Affiliates
• Any other ad hoc financial administration support required, including assisting with queried invoices
• Supporting Project teams in the running of large, national contracts. This could involve co-ordinating site visits, allocating resource, maintaining accurate records, ensuring timely and accurate invoicing
• First point of contact for clients
• Running weekly project planning and forecasting meetings
• Acting as a liaison point between other teams within Hydrock ie Legal, Credit Control, Accounts
• Other ad hoc administrative tasks, as required

The attributes we expect you to bring to the role and company:

• Ability to communicate effectively in oral and written forms to staff at all levels within the company and with external organisations, maintaining confidentiality of information
• Some working knowledge of reviewing legal documents would be advantageous
• Administrative experience gained within either the construction or fire industry would be advantageous
• Accurate administrative skills and strong organisational skills
• Ability to prioritise and to meet deadlines
• Fully competent in the use of Microsoft Office and other associated software (training given)
• Good sense of humour, well-mannered and self-motivated with a proactive approach
• Ability to work as part of a team and cooperate effectively but also be confident when working independently