Fiscal Reviewer (MA4) - Olympia

at  State of Washington Dept of Children Youth and Families

DESCRIPTION

Our vision is to ensure that “Washington state’s children and youth grow up safe and healthy—thriving physically, emotionally and academically, nurtured by family and community.”
Job Title: Fiscal Reviewer (MA4)
Location: Olympia, WA
Closes: Monday, October 07, 2024
Salary: $67,716.00 - $91,068.00 Yearly.
We’re looking for a Fiscal Reviewer (Management Analyst 4) to join our team to provide senior-level professional analysis to management, staff and customers regarding internal controls around funds spent by the Home Visiting Services Account (HVSA) program. Our vision is that “All Washington’s children and youth grow up safe and healthy-thriving physically, emotionally, and educationally, nurtured by family and community.”

REQUIRED QUALIFICATIONS:

An equivalent combination of education and experience conducting research and analyzing policies, laws, rules, or regulations totaling eight years.
OR
A Bachelor’s degree in business administration, public administration, law, public health, health administration, or a related field, AND four years of experience conducting research and analyzing policies, laws, rules, or regulations or comparable combination of graduate education and experience.
Degree must be obtained from an accredited college or university whose accreditation is recognized by the U.S. Department of Education and the Council for Higher Education Accreditation (CHEA), or foreign equivalent verified by a NACES-approved organization at naces.org.
Foreign Equivalency certification must be attached to the application for degrees obtained outside the U.S. Incomplete applications may be screened out of the recruitment process.

IN ADDITION TO THOSE REQUIRED QUALIFICATIONS, OUR IDEAL APPLICANT WILL ALSO HAVE SOME OR ALL OF THE FOLLOWING:

• Master’s degree in one of the above academic fields or a law degree.
• Possess strong project management and organizational skills.

Skills to:

• Communicate clearly and concisely, both verbally and in writing.
• Promote, support, and build on diversity in the workplace.
• Be resilient and professional under pressure.
• Think critically and analytically.

Knowledge of:

• State policies and laws, i.e., State Administrative and Accounting Manual (SAAM), Revised Code of Washington (RCW), and the Washington Administrative Code (WAC).
• Federal Code of Regulations and OMB Uniform Guidance 2 CFR 200.
• Federal Code of Regulations and OMB Uniform Guidance 45 CFR 75.
• State accounting processes.
• Problem solving and decision-making processes.
• Generally Accepted Accounting Principles.

Ability to:

• Use logic and reasoning to assess data, form logical conclusions, evaluate options, and make decisions or recommendations.
• Interpret rules and policies related to accounting.
• Explain internal control procedures and practices to employees and managers.
• Respond, research, and resolve inquiries from DCYF staff, vendors, and other governmental agencies.
• Present complex or technical information and ideas effectively in formal and informal situations.
• Use Microsoft Office suite of products including, but not limited to, Excel, Outlook, Word, and PowerPoint.
• Use spreadsheet software, such as Microsoft Excel, to create, modify, print, and format spreadsheets, find and replace data, and work with formulas and functions.
• Engage others in open, constructive and candid discussion and build good working relationships with multiple stakeholders who may hold different points of view.
• Prioritize competing work demands, identify expected deliverables, and evaluate effectiveness of efforts.
• Exercise independent judgment to determine the type of information and level of detail to use from various sources and reports.
• Maintain confidentiality of sensitive data.
• Work both independently as a member of a unified work unit, as well as the ability to seek and follow supervisory direction.
• Be proactive and self-motivated.

Knowledge of:

• DCYF Administrative policies, DCYF contract policies and procedures, and DCYF practices & procedures.

• Perform an analysis of the Department’s contractors’ financial status and internal controls.
• Provide consultation services to DCYF programs and its contractors to improve internal controls and protect funding from misuse.
• Plan a range of programmatic fiscal reviews.
• Review the contract statement of work to ensure compliance with applicable state and/or federal grant requirements.
• Review the contract to ensure all deliverables comply with grant requirements stated.
• Work with the IT division to ensure a process is in place for DCYF to receive data in a usable format during and after the terms of the contract.
• Prepare initial checklists and informational material on the fiscal review process.
• Participate in risk assessments of contractors to determine the necessary review level.
• Manage relationships with internal and external stakeholders throughout the review lifecycle.
• Develop a review work plan for assigned portfolios and establish contacts with entities to be reviewed.
• Manage fiscal review data and information requests between DCYF and reviewed entities.
• Review and approve program contract monitoring plans.
• Prepare and deliver entrance information for reviews.
• Plan and perform fiscal reviews consistent with the department’s review plan and procedures.
• Provide a consistent fiscal review process over programs to ensure separation of duties and independent oversight.
• Execute review tests on fiscal material provided by contractors to ensure appropriate use of state funds and provide an evidentiary basis for findings.
• Prepare analysis to support recommended changes to internal control processes as a standard part of remediation or process improvement activities.
• Prepare and deliver exit meetings to provide contractors with review results and recommendations.
• Work with program staff to ensure follow up occurs on corrective action plans, findings are resolved, and when necessary, proper sanctions are put into place.
• Complete fiscal review final reports in a timely manner.
• Conduct surveys of contractors to determine effectiveness of reviews and areas for improvement.
• Perform consultative work involving changes to Department processes.
• Provide guidance regarding applications and system development projects.
• Document Department subrecipient single audits within the contracting system via the Federal Clearinghouse according to Department policies and procedures.
• Contact subrecipients who have yet to submit their reports to gather the necessary information and provide technical assistance if needed.
• Review subrecipient’s corrective action plans to assist the Fiscal Review Administrator in providing a formal management decision letter on their actions.