Fleet / Accounts Assistant - 12 Month Fixed Term Contract

at  Dutton Financial Services

Company Description
Established in 1911, Dutton Automotive is the largest retailer and wholesaler of pre-owned luxury, exotic, prestige, family and commercial vehicles in Australia, focused on reliable and customer-centric automotive services.
Dutton Automotive was recently acquired by Japanese conglomerate Sojitz Corporation. Sojitz employs over 20,000 people and operates in 87 countries across the globe. Dutton Automotive is a Co-Major Partner of Essendon Football Club.
A.O. Dutton opened his first garage on Burnley Street, Richmond. Driven by an obsessive focus on customer experience, today, Dutton Automotive operates from 24 dealerships throughout Australia. We currently have over 300+ staff nationally.
Job Description
Dutton Financial Services is a subsidiary of the Dutton Group of Companies. Dutton Financial Services provides a range of smart, competitive finance options which are tailored to meet our customer’s automotive needs and objectives.
We are looking for a Fleet/Accounts Assistant to join our friendly, professional, and innovative Dutton Financial Services team on a fixed-term 12-month (parental leave) contract. This is an exceptional opportunity for someone with strong organisational, administrative, and problem-solving skills to make a lasting impact!

Key responsibilities for this role include:

• Sending daily finance reports, including finance, warranty, and insurance reports each morning.
• Performing daily bank reconciliations, which involve raising debtor invoices for external brokerage revenue, volume bonus revenue, and warranty and insurance income from CRT.
• Conducting daily pay runs, including intercompany finance income payments and settlement payments, and sending remittance advices to vendors.
• Processing reimbursements and cost of sales invoices
• Reconciling accounts.
• Assisting site managers with finance income reconciliation by accessing the lender portal to support group reconciliation.
• Auditing commissions recorded by our Brokers and liaising with the admin manager to address any variances.

Qualifications

Ideally you will have:

• Proven experience in a Service Coordinator, Service Administrator or fleet related administrative role, preferably within the construction or heavy machinery industry.
• Proficiency in fleet management software and Microsoft Office Suite. Hands-on experience with a mechanical aptitude is highly desirable.
• Excellent verbal and written communication skills to interact effectively with internal teams and external vendors.
• Strong organisational skills with a keen eye for detail to ensure accurate record-keeping and compliance.
• Ability to troubleshoot and resolve issues promptly to minimize downtime and operational disruptions.

• Sending daily finance reports, including finance, warranty, and insurance reports each morning.
• Performing daily bank reconciliations, which involve raising debtor invoices for external brokerage revenue, volume bonus revenue, and warranty and insurance income from CRT.
• Conducting daily pay runs, including intercompany finance income payments and settlement payments, and sending remittance advices to vendors.
• Processing reimbursements and cost of sales invoices
• Reconciling accounts.
• Assisting site managers with finance income reconciliation by accessing the lender portal to support group reconciliation.
• Auditing commissions recorded by our Brokers and liaising with the admin manager to address any variances