Fleet Admin Assistant

at  EMED Group

We have a fantastic opportunity for an Administrator to join our Fleet Team due to continued growth based in Redhill, Surrey.
Reporting to the Fleet Manager with the day-to-day responsibility for the support of the Fleet team to deliver a high-quality customer focused service across EMED Group. Key responsibilities of the post will include preparing and modifying documents including correspondence, reports, drafts, memos and emails.
The post holder will be providing general administrative and clerical support as directed by the Fleet Manager across a varied amount of work. The post will involve timely and accurate recording of computer and paper-based records.

ABOUT US

The exciting merger of ERS Medical and E-Zec Medical has enabled us to rebrand, therefore as a combined business we are now known as EMED Group. We are the largest Patient Transport and Care Partner to the NHS with more than 3000 colleagues across 60 depots. Our ambition is to continue developing transport services that improve the health and wellbeing for people across our local communities by providing transport that supports patient care, community support, secure mental health and medical courier services.
EMED Group are committed to providing equal opportunities and we endeavour to provide an inclusive and safe working culture for all.

BENEFITS FOR THE ROLE INCLUDE

• £11.44 per hour.
• 33 days holiday.
• Life Assurance
• 24/7 online/telephone GP Consultation and access to prescriptions.
• 2nd opinion medical support following diagnosis or where a colleague is on a treatment pathway.
• Cash-plan benefits, providing colleagues the option of protecting themselves in case of illness and recuperation, including dental, optical, chiropody.
• Access to mental health consultations.
• Access to physiotherapy consultations.
• Access to legal advice on domestic issues e.g. motoring offences, wills and probate, and personal injury.
• Financial guidance re retirement planning, tax savings and state benefits.
• Long Service Recognition Scheme – recognising colleagues for their continued service after 5 and 20 years’ service.
• Values-based Internal Recognition Scheme with financial reward, which will lead to an annual recognition event.
• Refer a Friend recruitment incentive scheme with financial rewards.
• The EMED foundation, to provide support to colleagues and our local communities.
• Pension Scheme.
• Blue Light Card access
• EAP (Employee Assistance Programme) to support a range of health and wellbeing requirements.
• Flu vaccination (through an internal campaign in Autumn/Winter).

ROLE RESPONSIBILITIES

• Support the Fleet team to deliver administrative service to the Fleet Manager and supervisory team.
• Responsible for Data inputting and generating reports from in-house database and Fleet Management system and running.
• Log information onto our Fleet management and other database systems.
• Provide administrative support to the Head of Fleet as and when required.
• Organising Vehicle Road Tax Payments.
• Processing and filing vehicle service documentation.
• Daily post to include gathering information and processing PCN`s, Prosecutions and issuing Fuel cards.
• The post will involve having access to information and data of a confidential nature; thus, the successful applicant is required to adhere to the Data Protection Act as well as the Companies confidentiality policy.
• Uphold business principles of customer care and staff welfare by promoting and maintaining good working relationships and practices in all dealings with staff and outside agencies.
• Support the operations with any follow up requirements and investigations and note taking.