Fleet Administrator

at  Northumbria Police

FLEET ADMINISTRATOR

Vacancy Type
Police Staff
Area Command / Department
Business Services
Location
North Tyneside
Contract Type
Permanent
Hours
Full Time
Salary Range
x£23,958
Closing Date
30/10/2024
Role:

JUST SO YOU KNOW.

Our application form will help us understand how your work, education and life experience has prepared you for the role of a Fleet Administrator with #TeamNP. To help support your application research what makes us tick here at Northumbria, the role you’re ing for and the values and behaviours that contribute.
The recruitment process will consist of the initial application form followed by a face-to-face interview. Just so you know, you can save your application and come back to it any time prior to the closing date on the advert.
We are proud members of the Business Disability Forum, with whom we collaborate with to improve the lives of disabled employees. We are also a Disability Confident Employer, therefore if you demonstrate that you meet the minimum criteria for this role as stated in the advert, we will progress your application and offer you an interview.
If you tell us that you have a disability, we can make adjustments to support you through the recruitment process (for example we can arrange extra time for tests or provide a sign language interpreter) You can get in touch with us via careers@northumbria.police.uk for any support regarding the application process. Please provide us with plenty of notice so we can ensure your visit goes smoothly.
If your application is successful, we’ll ask you to complete a Recruitment Vetting (RV) form, therefore you must be a resident of the UK for a minimum period of 3 years to ensure vetting checks can be successfully performed. A job offer will be dependent upon vetting clearance and medical information.

THE ROLE

Here at Northumbria Police, we think our region is amazing! It takes a great deal of people from different backgrounds, with diverse skills and experience to serve our force area effectively, think you have what it takes to help us make a difference? This could be the perfect time for you to join us in our Business Services Department as a Fleet Administrator.
The role of fleet administrator is dynamic and essential, ensuring the seamless operation of our fleet services! You’ll be at the heart of the action, managing fuel orders, processing new and de-fleeting vehicles, and maintaining an efficient parts storage and supply service. When required you will manage reception services, handle accident management and ensure inbound correspondence is managed. This role is all about maintaining the efficiency and effectiveness of our fleet, and your contributions will be instrumental in this!

WHAT YOU’LL DO

• Stock and Parts Management:

• Take receipt of goods, check paperwork, and manage storage areas.

• Contact suppliers to chase outstanding orders and update the Fleet Management database.
• Conduct stock checks to ensure accurate inventory management.

• Maintain and restock bunkered fuel stocks, manage fuel keys and cards, and monitor fuel levels.

• Integrated First Contact Service: Provide a seamless first contact service for fleet users and external suppliers, ensuring effective communication.

• 
  Accident Management: Handle tasks such as arranging inspections, valuations, and liaising with insurance providers and legal departments for claims.
• 
  Enquiry Processing: Manage enquiries, provide information, and redirect to relevant staff to ensure customer satisfaction.
  Sound interesting? For further information, and to support your application, please view the job description.

Administrative Experience: Demonstrable experience in an administrative role, including basic IT skills.

• Time Management: Ability to plan, manage time, and prioritise your own workload to meet organisational needs, even under pressure and tight timescales