Fleet/Office Administrator

at  ATCO Structures Logistics

Always there. Anywhere. That’s us! A team committed to delivering inspired solutions for a better world. We care for our communities and each other, and we are committed to showing up for those who need us. We value and encourage diversity, and we have the courage to do the right thing, even when it’s hard.
We’re looking for a motivated and energetic Fleet and Office Administrator to join our dynamic team. If you’re passionate about organization, have a strong sense of responsibility, and thrive in a fast-paced environment, we want to hear from you!
In this role, you will be responsible for overseeing administration activities for our fleet of modular space rental and workforce housing equipment by preparing service proposals, opening and closing work orders, and coordinating service calls.
This is a full-time permanent opportunity, and a successful candidate will be required to work onsite from our Prince George branch.

WHO WE ARE:

ATCO Structures is a worldwide leader in modular design, manufacturing, and construction. Through our solutions to workforce accommodation, office and commercial buildings, classrooms, hospitals, and hotels we’ve re-imagined how permanent and temporary modular facilities can help communities of all kinds.
We invite you to come and build your career with ATCO Structures. Whether you’re a seasoned professional looking for your next career challenge or just starting your career journey; ATCO’s diverse portfolio across the globe provides our employees ample opportunity for career stability, growth, training, and development. Learn more about us at http://structures.atco.com/

• Coordinate with clients and internal stakeholders on the transportation of fleet rentals, new manufactured products, and branch transfers.
• Track and update all transportation movements in the transportation log.
• Maintain the internal fleet availability list for all rental units, including floor plans, recent unit photos, specifications and costing information.
• Prepare yard count, and fleet utilization reports regularly.
• Assist with accounts payable, coding and processing.
• Update Repair & Maintenance dashboard with service staff hours daily.
• Assist Contracts Administrator with the processing of PPSA’s and Certificates of Insurance
• Emailing monthly invoices runs to clients.
• Assist with general administrative duties, as needed, such as scanning, triaging inbound calls, and processing all outgoing courier and parts shipments.
• Plan field service and warranty work raised by customers.
• Collaborate with sales teams for transportation quotes and inquiries.
• Create Purchase Orders and collaborate with Accounts Payable teams for invoice processing activities.