Fleet Officer

at  Medpace Inc

Job Summary :
We are seeking a full-time, office-based Fleet Officer to join our team in Leuven within a permanent contract. If you want an exciting career where you use your previous expertise in Facilities and have a strong desire to develop and grow your career even further, then this is the opportunity for you.

Responsibilities :

• The Fleet Coordinator is responsible for planning, managing, coordinating and supervising the programs for acquisition, assignment, utilization, maintenance, repair, replacement, estimating, and selling of fleet vehicles;
• Manage ongoing utility fleet preventive maintenance and inspections to ensure the highest levels of safety, reliability, and lowest overall lifecycle ownership and operating costs;
• Develop and maintain outside vendor and service provider relationships;
• Manage handovers of cars between outgoing and incoming employees including temporary vehicle hire when required;
• Take the lead in developing an EV fleet transition strategy based on local regulations and requirements;
• Ensure compliance with all Federal, State, and Local laws and regulations throughout countries where we have fleet vehicles;
• Ensure compliance with all corporate policies; must be able to enforce policies and provide feedback where needed to ensure compliance across all associates with fleet vehicles;
• Effectively communicate current and future utility fleet needs;
• Effectively utilize all Medpace Management System tools. Manage reporting and maintain accurate records
• Work during normal operating hours to organize and complete work within given deadlines;
• Lead a safe driving and a safety-first culture;
• Ensure car allowances where provided are appropriate to local guidelines and remain within policy;
• Other duties as required by manager.

Qualifications :

• 2-5 years work experience (preferred) in a coordinator level role supporting and/or managing company car fleet/fleet vehicles;
• Intermediate skills in excel/Microsoft office in order to create reports and efficiently analyze data;
• Experience working in a matrix team environment, cross-functional coordination;
• Exceptional communication skills, Fluent in English;
• Ability to analyze processes and data and make recommendations for process improvements and defining program goals and guidelines
• Proactive attitude and the ability to ‘make things happen’;
• Attention to detail;
• Team-oriented and skilled in working within a collaborative environment;

Medpace Overview :
Medpace is a full-service clinical contract research organization (CRO). We provide Phase I-IV clinical development services to the biotechnology, pharmaceutical and medical device industries. Our mission is to accelerate the global development of safe and effective medical therapeutics through its scientific and disciplined approach. We leverage local regulatory and therapeutic expertise across all major areas including oncology, cardiology, metabolic disease, endocrinology, central nervous system, anti-viral and anti-infective. Headquartered in Cincinnati, Ohio, employing more than 5,000 people across 40+ countries.This role covers the Europe region. Currently Medpace has a fleet of cars in the following countries: - Poland, Czech Republic, Belgium, Portugal, Israel, Hungary, The Netherlands, Italy. Medpace may increase or decrease fleet size in the above countries and fleets may start in other counties depending on business needs.The fleet coordinator will report into the Regional Facilities Manager with dotted line to other European RFM. No direct reports.
Why Medpace? :
People. Purpose. Passion. Make a Difference Tomorrow. Join Us Today.
The work we’ve done over the past 30+ years has positively impacted the lives of countless patients and families who face hundreds of diseases across all key therapeutic areas. The work we do today will improve the lives of people living with illness and disease in the future.

• The Fleet Coordinator is responsible for planning, managing, coordinating and supervising the programs for acquisition, assignment, utilization, maintenance, repair, replacement, estimating, and selling of fleet vehicles;
• Manage ongoing utility fleet preventive maintenance and inspections to ensure the highest levels of safety, reliability, and lowest overall lifecycle ownership and operating costs;
• Develop and maintain outside vendor and service provider relationships;
• Manage handovers of cars between outgoing and incoming employees including temporary vehicle hire when required;
• Take the lead in developing an EV fleet transition strategy based on local regulations and requirements;
• Ensure compliance with all Federal, State, and Local laws and regulations throughout countries where we have fleet vehicles;
• Ensure compliance with all corporate policies; must be able to enforce policies and provide feedback where needed to ensure compliance across all associates with fleet vehicles;
• Effectively communicate current and future utility fleet needs;
• Effectively utilize all Medpace Management System tools. Manage reporting and maintain accurate records
• Work during normal operating hours to organize and complete work within given deadlines;
• Lead a safe driving and a safety-first culture;
• Ensure car allowances where provided are appropriate to local guidelines and remain within policy;
• Other duties as required by manager