Fleet Personnel Assistant Manager

at  ONESEA SOLUTIONS PTE LTD

• Assists the FPD Manager in the proper functioning and fulfillment of the objectives of the Fleet Personnel Department (FPD).
• Prepares the annual crewing budget for fleet vessels and ensures vessels operate within the projected budget.
• Takes a leadership role to oversee the Crew Management of the fleet and provides related guidance to vessels/manning agents.
• Oversees the performance of manning agents and sets standards of service by each agent under the guidance of the FPD Manager.
• Ensures incoming and outgoing invoices and related accounts are monitored, followed up, and approved as required.
• Supervises and controls the members and activities of the division.
• Follows up on crew performance on board and monitors the career development of assigned crew.
• Maintains and improves relationships with all stakeholders.
• Develops and executes a comprehensive recruitment, training, and retention strategy, after approval by management.
• Handles compensation and benefits strategy, including benchmarking.
• Ensures all seafarers are trained as per the training matrix.
• Reviews wage rates as indicated in the valid Collective Bargaining Agreements and revises company scaled as required once approved by the Director, Talent Development, and executive management
• Monitors crew operating budget, provides relevant commentaries where required, and keeps Director, Talent Development advised on developments for necessary action.
• Monitors department expenses, submits monthly variance reporting to Director, Talent Development; ensures that all reporting employees adhere to company policies and procedures
• Assists Director, Talent Development in developing measures and initiatives basis identified Fleet Personnel KPIs so results become visible in our financial reporting
• Assists in the development of key marine HR (Human Resources) initiatives under the guidance of Director, Talent Development as required
• Maintains contractual relationships with global Fleet Personnel vendors and confirms that the vendor’s performance is regularly monitored and evaluated.

REQUIREMENTS

• Bachelor’s Degree preferred. Polytechnic diploma in Maritime Studies or Marine Engineering, High school (A Levels or NITEC equivalent) or O Levels will be considered.
• Certificate of Competency (COC) - Class 1 is required. If non-mariner, COC is not required
• At least 10 years of experience in the shipping industry, including sea service.
• At least 10 years of experience working in a multinational environment.
• At least 5 years of experience working at Regional Headquarters or Global Headquarters level is required.
• At least 1 year of actual sea experience within the last 5 years, if he/she is a mariner.
• If non-seafarer, 8 years experience in manning function, with a leadership position in charge of crewing in the last 2 years.
• At least 1 year of experience as Assistant Crew Manager.
• Good negotiating skills are required.
• Good leadership, communication skills, and ability to manage complex projects and multi-task.
• Ability to deliver top quartile results in a hectic and demanding environment
• Proficiency with Microsoft Office Suite (including Outlook, Word, and Excel) with advance Excel skills
• Attention to detail and a proven track-record in producing accurate, quality work
• Strong verbal and written communication skills
  Must exercise judgement and maintain consistency

Please refer the Job description for details