Float Legal Secretary - Dublin

at  DAC Beachcroft

Job Introduction
DAC Beachcroft Dublin is looking to recruit a Float Legal Secretary to work within the office assisting teams in general. We are seeking a secretary who is accustomed to working in a busy environment, ideally supporting a variety of teams. Experience as a Legal Secretary is desirable, however if you have administrative experience then please do apply as full training will be provided.
This is a full-time, permanent, office based role in our offices in Dublin 4.
We are a Disability Confident employer and guarantee to interview anyone with a disability, long term health condition or neurodiversity whose application meets the essential criteria for the role as set out in this advert. If this applies to you contact disabilityconfident@dacbeachcroft.com in confidence, quoting the reference number for this vacancy in the subject box of your email, and a member of the team will be in touch.
We are happy to talk flexible working and have in place a Flex-forward working scheme. We would encourage you to talk to us about our approach to flexible working during the hiring process if you would like to explore this further.

Main Responsibilities

• Preparing correspondence and documents from digital dictation
• Preparing briefs
• Creating, amending and formatting legal documents and templates with a high degree of accuracy
• Updating the MI databases
• File management, including/both physical and electronic filing, scanning, photocopying and archiving
• Liaising with experts/counsel
• Arranging meetings/consultations
• Diary management
• Assist with expense claims
• Booking of meeting rooms
• Issuing large documents such as briefs to Counsel/experts via OneDrive
• Billing preparation and issuing bills to clients
• Debt collection
• Booking travel

The Ideal Candidate

• Proven experience of working as a Legal Secretary is desirable, but not essential as full training will be given
• Strong dictation experience is highly advantageous
• A minimum of 60 wpm is essential
• Proficient use of Microsoft Word, Excel, PowerPoint, PDF Docs and OneDrive is essential
• Strong attention to detail and accuracy is essential
• Excellent administration skills
• Ability to work on one’s own initiative
• Ability to draft correspondence when asked to do so
• Excellent organisational skills
• Ability to prioritise large workloads
• Ability to multi-task and work to strict deadlines
• Team orientated and collaborative with a flexible attitude
• Professional telephone manner and excellent communication skills, both written and verbal
• The candidate should have a positive, helpful and cheerful attitude
• Experience of preparing briefs is desirable

About The Company
We’re a leading international legal business with over 3,000 colleagues and a diverse range of capabilities. We’re market leaders in insurance, health and real estate but with a full-service offering, including growing Financial Services and Tech capabilities. We represent a wide range of clients – from household names to government departments and NHS bodies. We act for nearly all of the top-20 UK and global insurers, we’re market leaders in the provision of strategic, commercial and regulatory advice to providers and commissioners in the health sector, and in real estate we advise all of the UK’s top-five housebuilders.
We are a fast-growing international business with offices around the globe. In addition to our 11 UK offices, we also have offices in Dublin, Madrid, Paris, Milan, Rome, Singapore, Argentina, Chile, Colombia, Mexico, Peru and Miami, plus a broad network of affiliations across the globe.

Main Responsibilities

• Preparing correspondence and documents from digital dictation
• Preparing briefs
• Creating, amending and formatting legal documents and templates with a high degree of accuracy
• Updating the MI databases
• File management, including/both physical and electronic filing, scanning, photocopying and archiving
• Liaising with experts/counsel
• Arranging meetings/consultations
• Diary management
• Assist with expense claims
• Booking of meeting rooms
• Issuing large documents such as briefs to Counsel/experts via OneDrive
• Billing preparation and issuing bills to clients
• Debt collection
• Booking trave