Front Desk Administrative Assistant

at  Marksman Security

ONTARIO, CA

$25.00/HR.
Marksman Security Corporation is currently seeking an outgoing, Enthusiastic, Responsible person with a desire to work in a Professional, Customer Service Driven industry. The ideal candidate will have previous experience in an office or administrative setting.

Responsibilities:

• Insurance: medical, vision and dental
• Pet insurance
• Paid on the job training
• Paid time off
• Bi-Weekly Pay
• 401K
• Competitive compensation
• Career advancement opportunities
• Employee recognition events
• Employee performance incentives/rewards
• Professional growth and development opportunities

Qualifications:
The Administrative Assistant will be exposed to assisting the Branch Manager, HR Generalist and Recruiting Team, to make sure the California Region exceeds client and office expectations. This position will be a jack of all trades assisting the Operations and Human Resource Department. This will allow the selected candidate to gain a broad knowledge of how the company operates, which will allow the necessary knowledge/skills needed in order to grow within the organization.
This role sets the foundation of the company for all necessary interactions with potential applicants, new hires, current employees, vendors etc. The Administrative Assistant will be needed to multi-task between a wide variety of tasks in a short tight deadline. Prioritization and time management skills are needed to excel within this position. This position will mainly consist of managing front desk, Phone Calls, Walk- In’s while supporting Recruiting duties!

QUALIFICATIONS:

• At least 18 years of age or older
• High School Diploma or Equivalent
• Bachelor’s degree in Business Administration or Similar is Preferred!
• Must have at least 2 years’ experience working in an Office or Administrative type of position
• Minimum 4 years of excellent customer service experience is required!
• Able to multi-task and meet deadlines as directed by Management and/or Human Resources.
• Exceptional customer service skills and professional demeanor
• Ability to handle multiple tasks simultaneously.
• Strong problem-solving abilities.
• Proficiency with office equipment such as printers, copiers, and fax machines.
• Familiarity with Calendar scheduling and call forwarding systems.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Excellent communication and interpersonal skills.
• Strong organizational skills and attention to detail.
• Ability to multitask and manage time effectively.
• Professional Appearance and Demeanor is a Must!
• Experience with iCIMS and ADP is PREFERRED, but not required!
• Typing between (80-95) words per minute is required!
• Able to pass Pre-Employment Drug Test and Background Check.

KEY RESPONSIBILITIES:

• Greet and welcome visitors and staff in a friendly and professional manner and excellent customer service skills
• Answer and direct phone calls to the appropriate personnel staff.
• Answer phone calls and provide solutions for callers in an efficient manner
• Maintain the cleanliness and organization of the front desk area and Conference Room
• Handle incoming and outgoing mail and packages.
• Monitor office supplies, inventory and order replacements when necessary.
• Assist with copying, scanning, and filing documents accordingly
• Screen and Source resumes, Assist with Recruiting Team with Requisitions and Appointment Scheduling
• Assist candidates with employment applications and other pre-employment paperwork
• Assist new hires in completing the necessary onboarding documents through the use of ADP
• Schedule important meetings with the use of ICIMS and Google Calendar
• Assist in New Hire orientation for new hires to ensure the applicants are prepared to begin working
• Maintain uniform operations, including measuring and ordering uniforms, tracking issuance to existing personnel
• Assist employees with enrollment in company benefits and direct deposit
• Develop weekly reports and presenting them towards the Branch Manager and Human Resources Department
• Distribute employee checks and verify proper identification
• Present office news in weekly meetings with the office staff to make sure the team is updated
• High level of accuracy when handling confidential documents and data
• Assist all office tasks when needed as instructed by Management

Responsibilities:

• Insurance: medical, vision and dental
• Pet insurance
• Paid on the job training
• Paid time off
• Bi-Weekly Pay
• 401K
• Competitive compensation
• Career advancement opportunities
• Employee recognition events
• Employee performance incentives/rewards
• Professional growth and development opportunitie