Front Desk Office Coordinator

at  Colonial Group Inc

Colonial Group, Inc. is a multigenerational, family-owned parent company of various subsidiaries. Our group offers a diverse portfolio of products and services, which, combined with strategic infrastructure and logistics capabilities, create significant value for our customers.
The Headquarters Office Coordinator is the first point of contact for visitors, employees and tenants.
The Office Coordinator is an enthusiastic and courteous individual, with an eagerness to provide customer service. The person in this role facilitates the internal operations with a visionary and proactive approach while upholding and promoting company culture.

QUALIFICATIONS/REQUIREMENTS

• Education
• HS Diploma/GED or equivalent
• Experience
• Two years of front desk experience preferred
• Security Related experience is beneficial
• Skills
• Ability to multi-task
• Proficient computer skills
• The ability to drive to other local company worksite locations is required.

PHYSICAL REQUIREMENTS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.
While performing the duties of this job, the employee is regularly required to sit, stand, walk, and may occasionally lift and/or move up to 20 pounds.
Eligibility Requirements
Hiring is contingent upon eligibility to work in the United States.
Colonial Group, Inc. is committed to creating an environment that values and supports diversity and inclusiveness across our organizations. We encourage applications from qualified individuals who will help us achieve this mission. Colonial Group, Inc. prohibits discrimination of and will receive consideration for employment without regard to race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status

• Office and Administrative Tasks
• Management of reception area
• Receive visitors by greeting, welcoming and announcing them appropriately
• Provide concierge services
• Collecting, sorting and distributing incoming mail
• Preparing and tracking outgoing mail and certified mail
• Receiving, logging and managing incoming and outgoing packages
• Preparing and verifying outgoing packages
• Management of inventory and ordering for office and janitorial supplies, office equipment, and materials (for common areas)
• Assisting with preparation of office meetings, events and room reservations
• Routinely monitor common areas for cleanliness and orderliness
• Refresh supplies in common areas as needed
• Oversee large print jobs
• Maintaining and periodic archiving of digital and physical files
• Processing of invoices
• Use of web-based applications such as Staples, UPS, Fedex, Quadient
• Data entry for multiple databases
• Monitor parking areas for compliance with parking policies
• Other clerical duties as needed
• Security Related
• Welcoming employees, tenants and visitors upon arrival
• Uphold visitor management policies and procedures
• Professionally direct visitors to complete sign-in process, verify credentials, direct them to seating to wait for their escort
• Notify point of contact efficiently and accurately
• Issue ID or Access badges based on company guidelines
• Escort visitors as required by company guidelines
• Skills to diffuse negative or hostile situations
• Must be able to remain calm under pressure
• May be required to call the police, fire department or EMS in case of an emergency
• Must have strong observation skills