Front Desk Office Manager

at  Domus Building Cleaning Company Ltd

LANGUAGE REQUIREMENTS:

Must be able to communicate in English and French

POSITION SUMMARY/ RÉSUMÉ DU POSTE:

Since it was established in 1965, Domus has grown to become one of the most respected cleaning companies in Ottawa, with a particular focus on professionalism, quality, accountability, and transparency. In 2020, Domus became a division of Alpine Building Maintenance which provides maintenance services all across Canada.

JOB OVERVIEW:

Domus is seeking a talented Office Manager for their office located in Ottawa, Ontario. The successful candidate will be responsible for maintaining the day-to-day operations of the office.

REQUIRED SKILLS/ABILITIES:

• Be eligible for a Reliability Security Clearance
• Have good knowledge of Microsoft Office (Excel, Word, Outlook)
• Be able to work under pressure and meet deadlines
• Effective attention to detail and a high degree of accuracy
• High level of integrity, confidentially, and accountability
• Strong work ethic and positive team attitude
• Experience in accounts payable/accounts receivable and understanding of general bookkeeping an asset but not required
• Strong communication skills
• Bilingualism (English & French)

• Respond to telephone inquiries and greet visitors at reception
• Maintaining office supplies and arranging for servicing of office equipment
• Process vouchers for payment, entering invoices in the accounting system, matching invoices with purchase orders etc.
• Manage mail and courier services
• Act as the first point of contact for IT inquiries, providing assistance or directing them appropriately
• Assist with managing inventory control of uniforms and warehouse supplies
• Keep accurate records of equipment additions and repairs
• Generate and distribute memos and communications in English and French.
• Translation of policy related documents as required.
• Coordination and planning of team events
• Perform other duties as assigned