Front Desk Receptionist

at  Vilayati Services

Job Description: We are seeking a proactive and experienced Senior Reception Administrative / Coordinator to join our growing team. As a pioneer employee, you will play a pivotal role in establishing and managing the back-office operations of our startup real estate brokerage. This position offers significant growth opportunities, with the potential to evolve into an Office Manager role as the company expands.

QUALIFICATIONS:

• Experience: Minimum of 2 years of experience in administrative roles within the UAE real estate brokerage industry, preferably in Abu Dhabi.
• Skills: Proficient in Microsoft Office Suite and Google Workspace; strong organizational and multitasking abilities.
• Language Proficiency: Fluent in English; proficiency in Arabic is a plus. Additional language skills are advantageous.
• Personal Attributes: Flexible, adaptable, and eager to grow professionally; strong work ethic with a commitment to excellence.
• Industry Knowledge: Familiarity with UAE real estate operations, including document drafting and transaction processes.

Application Process: Interested candidates are invited to submit their applications exclusively through this platform. After a phone screening, shortlisted candidates will be asked to provide:

• A brief description of their experience in administrative coordination within the UAE real estate sector.
• A summary of how they have contributed to policy development and operational efficiency in previous roles.
• An overview of their experience with financial management and procurement processes.

These materials will be reviewed by our management team as part of the selection process. Only candidates who pass the initial phone screening will be asked to provide these materials.
Join and help us shape the future of real estate in the UAE.
Expected Start Date: As soon as possible.
Job Type: Full-tim

• Administrative Management: Oversee and streamline daily administrative tasks, ensuring efficient office operations.
• Policy and Procedure Development: Initiate and implement company policies and procedures to establish a structured and compliant work environment.
• Human Resources: Manage basic HR functions, including conducting interviews, onboarding new employees, and maintaining employee records.
• Financial Oversight: Handle company financial transactions, including invoicing, expense tracking, and basic accounting duties.
• Procurement: Manage procurement processes, ensuring timely acquisition of office supplies and equipment.
• Team Collaboration: Supervise and collaborate with the receptionist and office assistant to ensure smooth daily operations.
• Communication Management: Oversee internal and external communications, ensuring timely and professional responses to inquiries.
• Document Management: Draft and manage real estate documents, contracts, and other necessary paperwork, ensuring compliance with UAE real estate regulations.
• Industry Knowledge: Stay informed about the latest market trends, developers, and real estate agencies in Abu Dhabi to provide informed support to the team.