Front Office/Financial Administrator

at  Trim Landscaping

ABOUT TRIM LANDSCAPING!

Trim Landscaping is a full-service landscaping company that provides commercial and large-scale high-end residential landscaping services in Nova Scotia. We are continually growing and are looking to add a Front Office/Financial Administrator to our team in Bedford! We have done premier maintenance and design-build landscape projects like Argyle and Spring Garden Street, Queen’s Marque, and Peggy Cove’s Viewing Deck. Check out Trim Landscaping to learn more!

JOB DESCRIPTION:

As the Front Office/Financial Administrator at Trim Landscaping, you will play a key role in ensuring our office operates efficiently and that both employees and clients are well-supported. You’ll assist in managing office functions, supporting HR & Accounting processes, coordinating meetings and schedules, and maintaining important company records. If you thrive in a fast-paced environment, enjoy multi-tasking, and have a passion for organization, we’d love to hear from you!

QUALIFICATIONS:

• Proven experience as an Office Administrator, Office Manager, or similar role.
• Strong organizational and time management skills with the ability to multitask.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and experience with Quickbooks Online
• Excellent communication and interpersonal skills.
• Experience with HR processes, payroll administration, accounts payable and receivable or safety compliance is an asset.
• Experience in the landscaping, construction, or related industries is a plus.

• Process invoices, purchase orders, and expense reports. Assist with payroll preparation by tracking employee hours and submitting data.
• Reconcile accounts payable and receivable statements
• Assist with related companies to Trim, including Citadel Fence, holdcos and real estate companies.
• Maintain office supplies, equipment, and inventory. Organize and file company documents, both physical and digital.
• Greet visitors, answer phone calls and respond to emails.
• Coordinate meetings, appointments, and employee schedules. Assist with travel arrangements where required for teams on the road.
• Assist with onboarding, maintain employee records, and support HR initiatives.
• Act as the first point of contact for clients and assist management and teams with client communications and documentation.
• Support all administrative functions of Trim office and accounting team.
• Prepare reports, and correspondence. Assist in organizing company events and initiatives.
• Assist with project documentation, including permits, contracts, and work orders. Coordinate with construction and maintenance teams to ensure proper paperwork is filed. Including WCB, safety, insurance, etc.
• Other duties as required.