Full Time HR Administrator, Dublin 11

at  Derrycourt Cleaning Specialists

WHO WE ARE

Derrycourt Cleaning Specialists was established in 1992 by Ann O’Hanlon, Managing Director and Martin O’Hanlon, Director. Both Ann and Martin have over 32 years’ experience in the cleaning sector. With this knowledge they have built a strong reputable company which has earned its position as an industry leader.
Derrycourt has achieved numerous awards and accolades including the first Irish Contract Cleaning Company to be awarded Golden Service Award in three consecutive years and awarded Cleanest Premises in Ireland and UK for Healthcare. This is a testament to our commitment to the delivery of a high quality, professional and reliable service.

SKILLS AND EXPERIENCE:

• Previous administration experience preferably within a HR environment.
• Previous experience HR software is advantageous.
• Ability to build excellent relationships at all levels of the business.
• Excellent verbal and written communication skills.
• Keen eye for attention to detail.
• High level of computer proficiency and demonstrable working knowledge of Microsoft Office Suite.
• Creative, innovative and willing to contribute ideas and professional opinion.
• Strong sense of initiative and a “can do” attitude.
• Flexible with an ability to work on own initiative and willingness to learn.
• Exceptional organisational skills, combined with ability to prioritise competing demands, maintain high quality standards and meet deadlines on multiple projects/tasks.
• Excellent Customer Service Skills.
• Integrity when handling highly confidential material, exercise a high level of judgement, confidentiality and discretion.
  Please read our privacy statement for details of how we use your personal information as part of the recruitment process - https://www.derrycourt.ie/privacy-for-job-applicants

OVERALL PURPOSE

Derrycourt is looking for a dynamic HR Administrator to add to our successful HR Team who will be responsible for supporting the wider HR team with day to day administrative tasks.

Specific Responsibilities:

• To handle all initial contact into the HR department and redirecting as appropriate.
• In the absence of the Head of HR to escalate issues of concern to the HR Generalists or appropriate senior manager.
• Managing new starter and leaver processes including all documentation and ensure associated payroll processes are completed.
• To maintain and update electronic and hard copy personnel record systems containing all employment related information including absence, holidays, starters and leavers, benefits etc
• To undertake all required pre-employment checks, updating and discussing with supervisor/manager as appropriate.
• To prepare all letters or contracts and any changes to employee terms and conditions.
• Monitoring and processing leave requests e.g. maternity leave, parental leave, force majeure leave etc. and ensure associated payroll processes are completed.
• Updating internal HR databases.
• Managing requests from employees for company correspondence such as confirmation of employment letters etc.
• To assist in producing HR management information, statistics and report within agreed time frames.
• To provide advice and guidance in response to administrative and procedural queries.
• To develop and maintain effective relationships across the organisation with staff at all levels.
• To create a variety of reports in line with position including but not limited to resourcing report, sick leave report, absence and leave report, overtime report.
• To respond to general queries from managers and employees, signposting them to the appropriate policies and procedures.
• To support the recruitment process as required.
• Support HR projects as directed by Head of HR.
• To provide administrative support in HR processes, including note taking at investigations or formal meetings.
• To provide general administration support to the HR department as required including filing, telephone answering, scanning, photocopying and emails.
• Any other duties as directed by the Head of HR