General Clerical Officer

at  Sheffield Childrens NHS Foundation Trust

We are seeking to recruit a full-time (37.5 hours) Clerical Officer to work in our Child Health Services in the Community Mental Health Division at Sheffield Children’s NHS FT. You will be based at Centenary House in Hillsborough.
The post holder will ensure high levels of patient and clinician satisfaction by being an accessible, patient focussed and providing on-going support to line management.
You will work with other team members and as part of the wider administrative team, supporting the administrative function and provision of Child Health Information Services.
The successful applicant will be able to demonstrate initiative and work to high standards of accuracy and reliability. With experience of working in an office environment, you will be able to deal with interruptions whilst multi-tasking to support your immediate Line manager and Service manager.
You should be computer literate, have excellent organisational skills and have experience of working in a fast paced office environment.
The post holder should exercise initiative within the role, and it is vital that patient confidentiality is maintained at all times.
Responsibility for maintaining daily validations of children registered on the Child Health Information System.
Support the daily administrative function relating to the Newborn Infant Physical Examination results.
Support the administrative function relating to Newborn Hearing Screening results.
To support the registration of new births onto the Child Health Information System
Data input of immunisations and on the Child Health IT System within a specified time limit in order to enable the Child Health IT System to generate further vaccination appointments accurately.
Process weekly error reports from GP practices within the given timeframe.
Record results of neonatal new born screening onto Child Health Information System
Transfer patient records of pre-school children in Sheffield.
Process weekly validation and data quality lists.
Provide support to team as needed.
At Sheffield Children’s, our purpose is clear: to provide healthier futures for children and young people. Our three strategic aims are:
Outstanding Patient Care
Brilliant Place to work
Leaders in Children’s Health
We work successfully with local, regional, and national partners to provide physical and mental healthcare across acute and community settings. Many of our clinicians are amongst the best in their field, recognised nationally and internationally for their expertise .
As well as having enormous pride in what we do, we are a friendly, welcoming, and motivated NHS Trust who are guided by our CARE values: Compassion, Accountability, Respect, and Excellence. Our nearly 4000 colleagues live these values, ensuring kind and compassionate care that makes patients and their families feel safe and at home.
As we approach our 150th anniversary in 2026, we remain committed to enhancing our reputation in children’s health leader ship, improving the experiences of both patient and colleagues, and focusing on our communities and population health .
Please see job description and person specification for full details of the role
Inclusive Recruitment & Selection
We are committed to being an inclusive employer and accurate data capture is an important part of that to ensure we are supportive and representative. Our aim is to ensure that all applicants can see themselves in the available categories on our application form, but we recognise that some of our data capture fields are not inclusive. We have flagged this with our system provider to ask for change.
We offer encouragement and active support to applicants with additional needs, including those from ethnic minorities, with disabilities and members of the LGBTQ+ community. If you wish to adjust any aspect of the recruitment process or wish to find out more about our recruitment & selection processes, please get in touch with our Recruitment Manager: Catherine.Gilbert7@nhs.net
We are continually reviewing our recruitment & selection process to support the long-term aim of Sheffield Children’s being a champion of Equality, Diversity, and Inclusion. If you have any ideas for improvement, please get in touch with Catherine Gilbert at Catherine.Gilbert7@nhs.net
Trust Values
The Trust is committed to providing great quality patient care and keep children, young people and families at the heart of what we do by following our CARE values:
Compassion – leading by kindness and showing empathy, understanding and respect
Accountability – striving to do the right thing and owning responsibility
Respect – value differences, tackling inequality and fostering a culture of inclusion
Excellence – delivering a high-quality standard of car

Please refer the Job description for details