General Manager Assistant & Management Officer

at  Eurofit Group

Eurofit offers you the opportunity to join our Group and become a part of our family. You can broaden your experience & further develop your skills, which enables you to grow in functional and personal expertise. Do you want to work local, or are you eager to travel to our European plants?
At Eurofit, it’s up to you!
Your Mission
As General Manager Assistant & Management Officer, you support our General Manager (~40%). As part of the Group HR Team, you oversee all internal communication needs (~30%) for international cooperation. In addition, you oversee the activities to facilitate the smooth running of our headquarters office with around 25 people (~30%).
Your Responsibilities

General Manager Assistant (40%)

• Coordination of Board Events
• Coordination of Internal Events
• Completion of administrative tasks
• Organization and booking of travel arrangements
• Plan and coordinate corporate events, off-site meetings, & conferences
• Completion of a variety of administrative tasks for the company’s CEO
• Manage and prioritize the CEO’s calendar, scheduling meetings, appointments, and travel arrangements
• Prepare and edit documents, reports, presentations, and communications for the CEO
• Ensure follow-up on action items from meetings, tracking deadlines and deliverables
• Handle sensitive information with the utmost confidentiality and discretion
• Act as a liaison between the CEO and other executives, employees, clients, and stakeholders
• Facilitate communication and collaboration across departments on behalf of the CEO
• Represent the CEO in internal communications when needed
• Offer solutions and strategies to streamline processes and improve efficiency

Office Management (30%)

• Oversee daily office operations to ensure efficiency and productivity
• Manage office supplies inventory and place orders as necessary
• Maintain a clean, organized, and well-functioning office environment
• Handle incoming and outgoing mail, packages, and deliveries
• Manage office files, records, and databases, ensuring accuracy and confidentiality
• Coordinate with vendors for office supplies, equipment maintenance, and services
• Oversee the maintenance of office facilities, ensuring repairs and upgrades are completed as needed
• Prepare and manage the office budget, including tracking expenses and ensuring cost-effective operations
• Conduct regular safety checks and emergency drills
• Greet and assist visitors, ensuring they are welcomed and directed appropriately

HR - Internal Communication (30%)

• You coordinate and publish a bi-monthly Company Newsletter (every two months)
• Implement an internal communication strategy aligned with the organization’s goals and culture
• Provide Internal Communication Announcement
• You follow up the projects regarding well-being, social engagement and environment

Your Profile

• You have a bachelor’s degree in communication, management, or similar
• You have practical work experience in an international business environment, automotive / supplier preferred
• You have a social & well-being mindset
• You have a high sense of confidentiality
• You have outstanding organizational, coordination, and planning abilities
• You have excellent communication skills
• You are flexible and solution-oriented
• You have a professional knowledge in MS Office, especially PowerPoint.
• Experience with Canva is a plus
• You have professional knowledge of functionalities of social media platforms and tools
• Employer Branding knowledge preferred
• You have proficient command of English in spoken and written form
• Ability to travel (1 day/month average)

Our Offer

• We’re offering a challenging job in an industry driven by innovation and automation with a chance to prove yourself and build a career in an international and multicultural environment
• We welcome you in a warm, respectful and open culture
• Part-time (50% - 60%) with an indefinite contract
• You’ll receive a salary package in line with the market

You’ll become part of an international and dynamic team with a direct influence on our future success

Please refer the Job description for details