GERMAN SPEAKING Personal Assistant/ Executive Assistant to Managing Directo

at  Unger Steel Middle East FZE

We are seeking a highly organized and proactive Personal/Executive Assistant to provide comprehensive support to our Managing Director. The ideal candidate will be a self-starter with excellent communication skills, exceptional attention to detail, and the ability to multitask effectively in a fast-paced environment.

REQUIREMENTS:

• Proven experience as an Personal Assistant/ Executive Assistant or similar role
• Strong organizational and time-management skills
• Excellent written and verbal communication skills
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
• Ability to prioritize tasks and work efficiently under pressure
• Ability to adapt to changing priorities and deadlines
• Attention to detail and problem-solving skills
• Ability to maintain confidentiality and exercise discretion
• Ability to work independently and collaborate effectively with team members

• Manage the Managing Director’s calendar, schedule appointments, and coordinate meetings
• Screen and prioritize incoming communications, including emails, phone calls, and mail
• Prepare reports, presentations, and other documents for meetings and presentations
• Coordinate travel arrangements and accommodations for the Managing Director
• Assist in preparing meeting agendas, taking meeting minutes, and following up on action items
• Conduct research and compile information as needed for special projects or initiatives
• Handle confidential and sensitive information with the utmost discretion
• Act as a liaison between the Managing Director and internal/external stakeholders
• Perform general administrative tasks, such as filing, copying, and data entry