Global Contracts Coordinator

at  Parexel

ABOUT THIS ROLE

As a Global Contracts Coordinator, you will provide administrative support to Commercial Operations and Legal management including first drafts, transcription, editing and final assembly of both internal and external documents. You will support other Contract Management staff in processing contractual documents, including collation of review and approval documentation and submitting for signatures. You will also assemble information and paperwork necessary to prepare management reports and maintain department files.

KEY RESPONSIBILITIES:

• Provide administrative and clerical support to Commercial Ops and Legal as directed, may include database support, finalization, distribution and filing of contract documents and correspondence
• Draft, negotiate and review Confidentiality Agreements and other small legal contracts in accordance with relevant policies and procedures
• Provide final approvals and signatures for all client related contracts across all business units and all countries
• Manage contract’s assignment process
• Provide technical support to Parexel’s System Users
• Respond to contracts related queries and discrepancies
• Support internal and external audits
• Administer the ‘Global Contracts Coordinator’ centralized mailbox
• Process and maintain information relating to contract documents in relevant databases
• Maintain the archive
• Maintain an up-to-date knowledge of relevant Parexel systems, services, policies and procedures
• Provide quality deliverable to agreed deadlines
• Order department equipment
• Perform on a permanent basis individually assigned tasks within key areas

SKILLS AND EXPERIENCE REQUIRED FOR THE ROLE:

• Undergraduate Degree (Law, Commerce, Business or Science)
• Contract administration experience within a global Clinical Research Organisation
• Experience in dealing with confidentiality requirements
• Intermediate level of proficiency in Microsoft Office, Microsoft Excel and databases.
• Accurate and detail-oriented, with good organizational skills
• Ability to work with moderate levels of supervision in fast-paced environment and deal with high volumes and often complex situations
• Ability to take ownership of assigned duties, ability to manage multiple tasks
• Client and customer service focused approach to work
• High discipline with a “deliver on time” attitude
• Excellent communication skills (English, both written and verbal) including the ability to communicate effectively across all levels of the organization
• Knowledge of an additional language (especially Spanish or German) would be an asset
  Location: 1 Kilmainham Square, Inchicore Road, Kilmainham, Dublin 8
  Hours: 37.5 per week
  Salary: €34,000.00 per annum