Global Immunology Administrative Support /Project Specialist

at  Sanofi US

Job title: Global Immunology Administrative Support/ Project Specialist

• Location:Bogotá, Colombia

About the job
Our Hubs are a crucial part of how we innovate, improving performance across every Sanofi department and providing a springboard for the amazing work we do. Build a career and you can be part of transforming our business while helping to change millions of lives. Ready? As Global Immunology Administrative Support/ Project Specialist within our Medical & commercial team, the primary responsibility of this role is to manage and monitor the day-to-day operation of office administrative tasks for the Global Immunology’s leadership team and ensures smooth workflow and efficiency related to administration in alignment with Global and Local needs, strategies, and directions.

Operation

• Manage and monitor the day-to-day operation of office administrative tasks for the Global immunology leadership team ensures smooth workflow and efficiency related to administration.
• Schedules and maintain regular meetings for Global immunology team, taking care of the calendars of the team and correspond with other assistants.
• Manages the booking and facilitating of all types of meetings including booking of meeting venues and ordering catering for large meetings.
• Organize international and domestic travel arrangements and administration as required including expense reimbursements in Concur.
• Manage suppliers in ordering resources and services including initiating POs and overseeing the delivery.
• Consistently demonstrates the core values, contributing to the business in a helpful, polite and professional manner undertaking any task however big or small.
• Assist with the preparation of presentations, reports as requested.
• Support engaging content creation with excellent content development and engaging visual imagery for posts on LinkedIn, Viva Engage, and so on.
• Manage event coordination and ensure seamless coordination with stakeholders.
• Manage e-mail distribution lists and business system access administration (req submission, follow up) as per functional inquiries.
• Work closely with other Administration/Support staff and teams to ensure the delivery of the goals.

Project Management

• Effective calendar management to maximize efficiency, minimize conflicts between events, and ensure timely delivery of projects.
• Systematically schedule, organize and manage meetings, conduct project planning, team coordination, and risk management.
• Regularly track and monitor project status, organize timelines, plan project milestones, set reminders, measure project’s progress, share status and success.
• Prepare for meetings, develop presentations, manage multiple deadlines, and maintain oversight of critical details.
• Being a strong point of contact on Zoom/telephone to ensure all queries and issues are dealt with or escalated as appropriate.
• Participate in welcoming guests to ensure that a professional customer focused service is provided at all times to both internal and external customers.
• Implement appropriate filing and other office procedures to facilitate a highly organized and smoothly functioning division.
• Carry out any other general administration and assistant duties as required on behalf of Global Immunology.

About you

• Experience:
• Proven ability to work effectively in a team-oriented environment.
• Demonstrated organizational skills and ability to prioritize.
• Previous experience in a team support / administration capacity within a fast-paced business.
• Proficient at providing calendar support.
• Eloquent at communication through social media networks such as, Yammer and LinkedIn
• Proven ability to meet deadlines and make best use of limited resources.
• Strong team player who is self-motivated and able to multi-task under pressure.
• Soft and technical skills:
• Good communication skills
• Empathy
• Engaging presence
• Good memory and Organizational skills
• Ability to overview
• Visual point
• Independence, Reliability
• Proficient level in using broad range of Microsoft O365, calendar management skills, expert in PowerPoint presentations, data visualisation, project management tools, content creation, communication tools and techniques.
• Education: College graduate
• Plus: Valid American Visa
• Languages: Business fluent in English, both written and spoken.

Why choose us?

• Discover endless opportunities to grow your talent and drive your career, whether it’s through a promotion or lateral move, at home or internationally.
• You’ll be part of leading the first experiences a job seeker has with Sanofi and ensuring it is best-in-class and driving conversions.
• You’ll be part of a truly diverse cross-cultural team and can have real business impact.
• Flexible working policies, including up to 50% remote work.
• Private medical care, life and health insurance, and gender-neutral paid parental leave
• Colombia is one of Sanofi’s key locations for new talents, having a big footprint with the Bogota HUB and its best-in-class operation.
• Mexico and Argentina Play an instrumental part in creating best practice and innovation within our 3 vaccines production plants.

Pursue Progress. Discover Extraordinary.
Progress doesn’t happen without people – people from different backgrounds, in different locations, doing different roles, all united by one thing: a desire to make miracles happen. You can be one of those people. Chasing change, embracing new ideas and exploring all the opportunities we have to offer. Let’s pursue progress. And let’s discover extraordinary together.
At Sanofi, we provide equal opportunities to all regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, or gender identity.
Watch our ALL IN video and check out our Diversity Equity and Inclusion actions at sanofi.com!