Global Security Vendor Management - Business and Operations Specialist

at  JPMorgan Chase Co

JOB DESCRIPTION

As a Business & Ops Specialist, you will assist the operational functions to support the delivery of Vendor Management Technical Security services. You will assist on invoice reconciliation for selected suppliers, alarm permit registration and fines processing, the equipment inspection monitoring and correspondence, Service Level Agreement support, update on Vendor Profiles and audit invoicing compliance.

REQUIRED QUALIFICATIONS, CAPABILITIES AND SKILLS

• Minimum of 2 years of experience in accounts payable or receivable
• Knowledge of business processes and procedures; accounts payable/receivable; security devices, equipment and systems.
• Understanding of financial accounting and budgeting
• Proficient in Microsoft Office - Word, Excel, MS Access, and PowerPoint
• Strong analytical capabilities and attention to detail;
• Strong organizational and time management skills
• Ability to demonstrate integrity, personal initiative, ownership, and accountability
• Effective interpersonal, relationship building and influencing skills
• Strong verbal and written communication skills; ability to understand and explain processes
• Able to work in a fast paced, results driven environment

ABOUT US

JPMorgan Chase & Co., one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world’s most prominent corporate, institutional and government clients under the J.P. Morgan and Chase brands. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management.
We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants’ and employees’ religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.

• Ensure timely reconciliation of invoices submitted by suppliers against appropriate payment document; validate pricing and database job detail
• Process, monitor and update required alarm permit registration and fines by due date through the appropriate payment tool
• Create purchase requisitions as needed and follow status through purchase order issuance and payment
• Work with suppliers, project managers and service desks to resolve aged invoices and issues
• Monitor and coordinate day-to-day execution of the Preventative Maintenance Program
• Responsible for Controls and Audit Compliance and documentation.
• Consolidation of Preventative Maintenance, Service Ticket, Aging Status and Vendor Issue Reports
• Ensure receipt of vendor credits and/or payment from SLA violations.
• Monitor schedules assigned to MSA for guarding including Vendor Issue Tracker editing issues, email correspondence and exporting of files.
• Ensure updated Vendor Profiles and escalation matrix
• Responsible for email correspondence and maintain good relationship with the vendor and other stakeholders.