Global Sourcing Assistant

at  Mucci Farms Inc

Title: Global Sourcing Assistant
Reports to: Director of Global Sourcing
Based at: Mucci Farms, Kingsville, ON
Revision Date: November 7, 2024
Type of Employment: Full-Time, permanent, 5-days a week; and some additional hours which may include Saturdays, depending on workload, priorities and travel requirements. For internal purposes, this position is known as a Administrative Assistant.

KNOWLEDGE, SKILLS AND ABILITIES:

• Post secondary degree/diploma in business or public administration or related field, or an equivalent combination of education and experience
• Proven experience as an administrative assistant, executive assistant or in other administrative position
• Full comprehension of office management systems and procedures
• Excellent knowledge of MS Office – Word, Excel, and PowerPoint
• Proven ability of exemplary planning and time management skills
• Ability to multitask and prioritize daily workload
• Ability to communicate in a clear and concise manner, (verbal, written) to all levels of the organization
• Ability to communicate effectively in Spanish, (verbal, written) would be an asset

PHYSICAL ABILITIES:

• Must be able to sit, stand, and/or walk for extended periods of time.
• Must be able to bend, stretch, twist, or reach with body, arms, and/or legs.
• Must be able to lift material regularly up to 14 kg / 30 lbs; and occasionally up to 23 kg / 50lbs
• Must be able to climb stairs and stand on feet for an extended period of time.
• Must be able to work in a temperature-controlled environment of approximately 13 ˚C / 55 ˚F.
  Job Requirements: The incumbent will be committed to customer service excellence and leading by example. A positive attitude in the workplace is required as is the ability to adhere to all human resources, operational and food and health safety policies and procedures.
  Note: This description is only a summary of the typical functions of the job, not an exhaustive or comprehensive list of all possible job responsibilities, tasks, and duties. Responsibilities, tasks, and duties of the jobholder might differ from those outlined and other duties may be assigned.
  Mucci welcomes and encourages applications with disabilities to apply. Accommodations are available on request for candidates taking part in all aspects of the selection process. If you require a specific accommodation due to a disability or documented medical need, please contact the Human Resource Department so that arrangements can be made for the appropriate accommodation. Mucci is achieving a culture and work environment that is supportive of employees with disabilities and promotes dignity, independence, integration, and equal opportunity.

• Provide high level administrative support to the Director and Global Sourcing Managers - orchestrating schedules, coordinating meeting, and handling travel and expense reports
• Support with Grower events, working with Marketing and Mexico Team
• Draft and review correspondences and documents for Director of Global Sourcing; conduct research and analyze information for upcoming business proposals and reports
• Managing corporate credit card expenses, calendars, travel arrangements, and correspondences for Director of Global Sourcing
• Handle sensitive financial information with professionalism, respect and the utmost of confidentiality and discretion
• Managing the day-to-day schedule for the Director
• Organize and maintain files and records
• Arrange and co-ordinate meetings and events, (Grower events, working with Marketing and Mexico Team)
• Undertaking the tasks of receiving calls, take messages and routing correspondence
• Handling Directors’ requests and queries appropriately
• Develop and carry out an efficient documentation and filing system
• Perform basic administrative tasks, (photocopying, mailing, filing, and setting sending memos, accepting visitors, reviewing incoming reports)
• Other duties and responsibilities as assigned