GMM OUS Meeting Audit Manager

at  Amgen

Join our team at AMGEN Capability Center Portugal, number 1 company in Best WorkplacesTM https://www.greatplacetowork.pt/ ranking in Portugal (category 201-500 employees) by the Great Place to Work Institute. We have a team of over 300 talented people and more than 35 different nationalities, diverse areas of expertise and professional experience that are shaping the future of healthcare. This is your chance to explore a world of opportunities in different areas such as Cybersecurity, Data & Analytics, Digital, Technology and Innovation, Finance, General & Admin, Human Resources, Regulatory Affairs and many more. In Lisbon’s city center, our AMGEN office fosters innovation, excellence, and inspiration. Come thrive with us at AMGEN, supporting our mission To Serve Patients. What we do at AMGEN matters in people’s lives.

The Global Meetings Management (GMM) OUS Audit Manager is responsible for managing and performing the GMM Audit process, ensuring outsourced supplier compliance to Amgen policies and audit requirements.

GMM Meeting Audit/Cvent Data Verification

• Audits all outsourced billing backup and budgets for in scope meetings.
• Reviews program hotel contracts and confirms that all terms and concessions are reflected in final bills.
• Tracks and reports on audit findings and monetary value of lost savings and discrepancies.
• Ensure all supporting documents are accurate and uploaded into Cvent.
• Tracks and monitors data quality in Cvent, partner with GMM on supplier QBR’s on audit findings.
• Audit MSA fulfilments, e.g., KPI/ Rate Card / Corporate rate.
• Purchase Order Research/Reconciliation of audited meeting expenses.
• Maintains frequent external contact with suppliers.
• Provides training, support, and guidance for team members supporting JAPAC and ELMAC’s Cvent Data Verification Process. Agency issues escalation and identification of developmental needs.
• Trains suppliers as needed on closeout procedures, in partnership with Global Meetings Audit Manager.
• Maintains strict confidentiality of employee, financial and company records.
• Works with Global Meetings Audit Manager to ensure the minimum requirements are met for Audit and Compliance.
• 2 Direct Reports.
• Other duties as assigned.