Graduate Awards Coordinator

at  UBC Faculty of Forestry

POSITION DESCRIPTION

The Graduate Awards Coordinator manages complex merit-based awards for all of the faculty’s graduate programs, postdoctoral fellows and graduate certificates. The position manages the application and adjudication for multiple internal and external competitions involving university, provincial and national funding agencies. This position also oversees funding and award records administration, and monitors available funding to forecast upcoming award offerings.

MINIMUM QUALIFICATIONS

Undergraduate degree in a relevant discipline. Minimum of one to two years of related experience or the equivalent combination of education and experience.
– Willingness to respect diverse perspectives, including perspectives in conflict with one’s own
– Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion

PREFERRED QUALIFICATIONS

• Background in finance and/or awards management
• Highly organized and meticulous accuracy, attention to detail and conscientiousness is required.
• Advanced Microsoft Office skills, in particular spreadsheets (Excel)
• Very good understanding of graduate student services awards administration and experience working in a UBC student service role an asset.
• Thorough knowledge of UBC policies and procedures related to graduate scholarships, records and finance matters.
• Ability to proactively anticipate, investigate and effectively resolve problems, and meet conflicting demands and strict deadlines.
• Ability to handle heavy volumes during peak periods.
• Demonstrated ability to take initiative and exercise good judgement.
• Must be tactful and articulate in handling sensitive/confidential matters and place a high value on customer service and professionalism.
• Ability to understand and comply with the Freedom of Information and Protection of Privacy Act and University policies and procedures.
• Excellent proficiency in English grammar, spelling and punctuation.
• Strong ability to independently prioritize workload and multi-task to achieve positive outcomes in line with the strategic objectives of the program.
• Ability to demonstrate innovative and independent thinking and to take a proactive approach, especially when handling non-routine matters.

• Manages the Faculty’s Graduate Teaching Assistant evaluation program and subsequent reporting;
• Assists with onboarding and training of new staff
• Performs any other related duties commensurate with skills and experience.
• Needs to accommodate flexible hours, attending events.
• Performs other duties as required in the day-to-day operation of the Graduate Student Services office
• Builds and maintains knowledge of the other roles in the office and can backfill for them as needed, including learning basic advising information for the programs
• May be asked to give presentations to students and faculty and participate in events
• Expected to support with communications to students and stake holders, such as the Grad Weekly newsletter.
• Serves on Forestry and UBC committees on an as-needed basis.