Graduate Program Administrative Assistant

at  Dalhousie University

JOB SUMMARY

The Faculty of Arts and Social Sciences (FASS) is dedicated to delivering the highest quality arts, humanities and social science education in Canada consistent with our standing among the top fifteen universities in the country. Reporting to the Department Chair, with day-to-day direction and checking of work performed by the Administrative Coordinator, the Graduate Program Administrative Assistant provides administrative support for the Department of History graduate program and performs other general administrative duties.

REQUIRED QUALIFICATIONS

• Business/Administrative Professional diploma with approximately three to five years’ related work experience (or equivalent combination of training and experience).
• Excellent communication, organization and interpersonal skills, attention to detail and the ability to multi-task.
• Demonstrated strong written communication skills.
• Proficiency in MS Office applications (Word, Excel, Outlook) and an aptitude for learning new software packages.

• Act as a resource for students, graduate committee, and graduate faculty, explaining department and university policies on a wide variety of issues.
• Update and submit graduate program calendar entries.
• Monitor the program scholarship budget and assist Graduate Coordinator with correct distribution of scholarship funds. Prepare TA-ship payroll for graduate students and graduate scholarship payments.
• Coordinate graduate admissions for the department, which includes receiving and tracking applications, following up on missing documentation, calculating admission GPAs for each applicant, and answering inquiries from applicants about the status of their application.
• Update faculty web pages, create new web pages as required, and update online graduate student handbook annually. Ensure all History department website updates and additions adhere to the Dalhousie web standards.
• Perform general office and related duties, and serve as back-up to the Administrative Coordinator.