Graduate Trainee Procurement Officer

at  The New Foscote Hospital

We have an exciting opportunity for a Graduate Trainee Procurement Officer to join our expanding team.
The New Foscote Hospital was established in Banbury over 40 years ago and has provided services and treatments to thousands of people from across the region. We have over 70 consultants, all of whom are leaders in their specialist fields and choose to hold their private practices here, working alongside our friendly, highly qualified, and experienced nursing and support teams.
The Royal Buckinghamshire Hospital was established in Aylesbury in 1832 and has provided services and treatments to thousands of people from across the region. The ownership of the hospital was transferred to our new management team in January 2023. By joining our existing portfolio, the hospital is now run professionally and provides clinical care to private, insured and NHS patients, with a strong ethos on caring for our staff.
The clinical outcomes of the hospital are of the highest standards and the latest CQC report rated our hospital standards as good across all parameters. Our organisation has strong IT, operational, clinical governance and accountancy support.
We have recently investigated the need for a new position to support the Procurement Teams at both sites in the day-to-day ordering and processing of the hospital’s consumables and pharmacy stock.

WHO WE ARE LOOKING FOR:

• Ability to demonstrate high standards of verbal and written communication
• Administrative skills
• Ability to present information clearly and concisely
• Interpersonal skills
• Tact and diplomacy
• Time management & organisational skills
• Ability to be flexible and respond to urgent matters with professionalism and a calm demeanour
• Adaptability to change and willingness to embrace new ideas and processes
• Ability to follow instructions and work to tight time constraints
• Reliability and dependability
• To be fully conversant with all Microsoft Office software and be PC literate
• Ability to learn and use internal and external IT systems
• Minimum requirement of Batchelors degree of 2:2 minimum or equivalent.

ADDITIONAL INFORMATION

The content of the job description is not exhaustive and the post holder may be required to undertake additional duties, which fall within their scope of practice.
The role profile reflects the overall scope and responsibilities of the role. All roles evolve and this role profile will therefore be subject to periodic review and change if required.
We are proud to be offering this opportunity as both a Disability Confident Committed and Real Living Wage employer.
Job Types: Full-time, Permanent
Pay: £23,400.00 per year

Benefits:

• Company events
• Company pension
• Cycle to work scheme
• Employee discount
• Free flu jabs
• Health & wellbeing programme
• Private medical insurance
• Referral programme

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Banbury: reliably commute or plan to relocate before starting work (required)

Application question(s):

• Please briefly describe any key experience, skills or behaviours that you possess, that you feel would make you the ideal candidate for this opportunity.
• Please confirm the subject name of your degree along with the degree classification/grade achieved:

Work authorisation:

• United Kingdom (required)

Work Location: In perso

ROLE PURPOSE:

The Graduate Trainee Procurement Officer will provide logistical and administrative support to the Purchase to Pay Manager and Senior Procurement Officer. They will be responsible for the execution of transactions related to purchasing and acquisition of goods, commodities, equipment, contracts, and services as needed or required to sustain and safeguard the Hospital’s resources.

CORE RESPONSIBILITIES:

• To assist the Procurement Team in sourcing materials for the hospital at the best price, quality and terms
• To take ownership of stock levels within the hospital with weekly ad-hoc checking of stock
• To ensure consistent supply of goods to provide ongoing efficient and effective running of the hospital
• To guarantee that all departments order goods in line with the hospital policies
• To support the Procurement Team in the administration and management of the pharmacy stock

WHAT YOU WILL BE DOING:

• To check deliveries to ensure that the goods are as per the order and that they are not damaged
• To distribute deliveries to appropriate area in line with the stock movement process.
• To identify slow moving stock, short-dated stock and expired stock and dispose in line with the stock movement process
• To process orders/transactions through the Compucare system in line with the stock movement process
• To assist the Finance Office to resolve invoice/order queries
• To monitor progress of orders and to chase back orders
• To maintain accurate records and filing systems, in order that queries can be dealt with quickly and efficiently
• To be pro-active in completing stock-takes
• To respect patient, Consultant and supplier confidentiality at all times
• To comply with obligations in respect of the Health and Safety at work legislation
• To assist and support the Procurement Manager with any additional departmental work or ad-hoc duties, as required
• Actively participate in quality assurance programmes
• Be accountable for own standards of work
• Adhere to the hospital policies, procedures and standards.