Grant Administration Officer (Program Admin Officer 3)

at  Province of Nova Scotia

Department: Education & Early Childhood Development
Location: HALIFAX
Type of Employment: Permanent
Union Status: NSGEU - NSPG
Closing Date: 06-Feb-25 (Applications are accepted until 11:59 PM Atlantic Time)

ABOUT US

The Department of Education and Early Childhood Development is leading the transformation of early learning and childcare, and the public education system, in Nova Scotia. This will provide children and families with a strong foundation for lifelong success and well-being. Early learning and child-care programs play a key role in supporting young children to develop to their fullest potential. Nova Scotia provides grant funding to regulated child-care service providers (child care operators) and other key partners to support high quality early learning programs for children, families, and early childhood educators across Nova Scotia.

PRIMARY ACCOUNTABILITIES

• Leads review and analysis of grant applications, including in-depth analysis of financial statements and operational budgets, and provides rationale and recommendations related to assessment of grant applications.
• Coordinates collection, review and analysis of data and information related to annual reports from child care centres related to the use of grant funding to ensure compliance with grant funding agreements.
• Leads financial monitoring processes, examining grant funding information and documents to ensure funds are utilized in accordance with terms and conditions.
• Identifies the need for in-depth program reviews and enhanced accountability measures.
• Supplies data, information, and financial analyses related to grants and funding programs in support of both compliance and financial reporting.
• Communicates clearly and timely with service providers who have questions or concerns about grant funding agreements and related.
• Supervises/ coaches team members, as applicable.

QUALIFICATIONS AND EXPERIENCE

To be successful in this role you possess a relevant undergraduate university degree with a focus in accounting or finance, and five years of related professional experience. An equivalent combination of training and experience will be considered.
Experience in grants administration, finance and accounting related to business and/or government operations, is essential. This includes experience reviewing and assessing financial statements as a tool to identify financial risks, or related. The ideal candidate will also have experience providing advice and developing recommendations to senior leadership, including the preparation of information and briefing notes, reports, and presentations.
You have demonstrated experience establishing genuine and collaborative relationships with internal and external colleagues, and ideally, service providers and other community-based partners. You possess exceptional communication skills (written and verbal).
You have excellent analytical skills and strong time management proficiencies with an ability to manage competing priorities and concurrent projects. Proficiency with Microsoft Office suite, and specifically EXCEL, is required.

Traits that are considered assets for this role:

• A professional accounting designation (i.e. CPA), or current enrollment in CPA studies, and/ or other relevant certification (s).
• Fluent in French.
• An understanding of the child care sector and the issues within it related to funding (accessibility, affordability, wages and operational requirements).

We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.

• A professional accounting designation (i.e. CPA), or current enrollment in CPA studies, and/ or other relevant certification (s).
• Fluent in French.
• An understanding of the child care sector and the issues within it related to funding (accessibility, affordability, wages and operational requirements)