Grant Coordinator - Harquail Centre for Neuromodulation - Regular Full-time

at  Sunnybrook Health Sciences Centre

ABOUT SUNNYBROOK AND THE HARQUAIL CENTRE FOR NEUROMODULATION

Sunnybrook Health Sciences Centre is one of Canada’s premiere academic health sciences centres, with 1.2 million patient visits annually and $100 million of research funding each year at Sunnybrook Research Institute. The Hurvitz Brain Sciences Program is a dedicated platform for the treatment and research of the most common and challenging brain conditions, building on several decades of history and tradition at Sunnybrook in the management of brain disease.
Sunnybrook is at the forefront of advances in neuromodulation, a rapidly evolving field that uses innovative technologies to influence brain circuitry for a wide range of brain conditions. In 2018 we established the Harquail Centre for Neuromodulation (HCN), which has grown to be among Canada’s busiest and most comprehensive centres and among the world’s first to offer a complete range of neuromodulation strategies in one state-of-the-art facility. Our internationally recognized researchers and scientists are investigating minimally invasive technology to target pathways in the brain that are at the root of the most common and challenging brain disorders including: Alzheimer’s and Parkinson’s disease, ALS, essential tremor, major depression, OCD, and others.
Experts at HCN are committed to developing novel treatments that are individualized and tailored to our patients’ needs. Given the exponential growth of this area and the resultant strong public and academic interest, HCN is eager to expand our scope and footprint, in the local, national and international community.

JOB SUMMARY

Reporting to the HCN Director, and working closely and collaboratively with key HCN investigators, as well as with the Legal and Contracts & Agreements Department, the Grant Coordinator will directly support the development, coordination, and processing of all grant applications from within the program. The Grant Coordinator is mainly responsible for 1) Coordinating, reviewing, and ensuring the accuracy of each grant application; 2) coordinating and managing the submission of completed grants.

QUALIFICATIONS, SKILLS AND EXPERIENCE:

• Post-graduate degree and minimum of 3-5 years grant coordination experience or equivalent
• Extensive knowledge of the Canadian health research funding landscape
• Thorough and extremely detail-orientated, systematic worker with customer service awareness
• Demonstrated ability to prioritize & work under the pressure of multiple deadlines & concurrent projects
• Team player and self-starter with the ability to work efficiently and independently
• Ability to work with internal and external parties at various levels
• In-depth knowledge of Microsoft Office Suite and advanced internet applications
• Project management experience or experience in critical care research an asset
• Knowledge of medical/neuroscience terminology is an asset
• Knowledge of budget development and specifics preferred
• Exceptional written and verbal English communications skills, to communicate in person, by phone and email
• Exceptional interpersonal skills, and the ability to concisely summarize information
• Ability to foster collaborative relationships and coordinate teams of varying backgrounds while ensuring targets and objectives are met

In addition, you will be expected to:

• Work within the larger context of Hospital and Research Institute rules and regulations, policies, procedures, practices, safety procedures and current legislation, in particular the Human Rights Code regarding discrimination and harassment.
• Ensure the confidentiality of patient, employee and Hospital information at all times.
• Work cooperatively and constructively with the other members of staff.
• Perform the above functions in a manner which reflects Sunnybrook Health Sciences Hospital & Sunnybrook Research Institute philosophy and mission of service, while promoting and maintaining good public relations with patients, visitors and staff.

Qualified applicants are invited to submit their resume and cover letter to the attention of Nir Lipsman at harquailcentre@sunnybrook.ca. Please include the job title (Grant Coordinator) in the subject line of your email.

KEY RESPONSIBILITIES

• Serve as the main point of contact for all funding-related matters (e.g., gather required documents and information )
• Review grant applications for accuracy and adherence to guidelines
• Stay up to date on all relevant funding opportunities both nationally and internationally
• Provide expertise in the regulations and requirements of common funding agencies
• Keep abreast of industry standards, rules, regulations and guidelines

SPECIFIC TASKS:

• Develop a systematic grant review & submission process for the program
• Assists in preparation of grant application, making sure that application focuses on the conditions, restrictions, and goals of the funding agency.
• Assist with coordination of administrative components of grants such as contact information, signatures, CV’s, couriering, etc.
• Work with investigators to complete and submit all grant documents on deadline, ensure appropriate approvals are obtained and follow-up with granting agencies regarding decision timelines.
• Develop appropriate budgets and budget justification documents as per grant requirements; stay abreast of all fluctuating costs, taxes and salary information
• Create templates for salary and cost information, program descriptions and contact information commonly used for grants
• Work with Research Administration to set-up approved grants and reconcile grant funding
• Maintain contact with investigators regarding required reporting as per funding agency requirements
• Manage deliverables as assigned by Manager and look for additional tasks or opportunities to assist others during downtime
• Provide proactive feedback to project managers related to workload and deliverables