Grant Program Assistant (Temporary)

at  California State University

Job no: 542430
Work type: Staff
Location: East Bay
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Temporary, Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled)

MINIMUM QUALIFICATIONS

• Requires fundamental written and oral communication skills, including a sound foundation in English grammar, spelling, and punctuation.
• Ability to understand standard office procedures.
• Ability to operate standard office equipment.
• Ability to learn office technology systems.
• Ability to perform basic mathematical calculations.
• Typing and keyboard skills.
• These entry qualifications would normally be obtained through completion of a high school program or its equivalent and some experience in an office environment.

REQUIRED QUALIFICATIONS

• Background in administrative or project management work.
• Strong organizational, oral and written communication skills with an eye for detail.
• Independent and flexible working style.
• Strong interpersonal skills.
• Demonstrated ability to make independent and collaborative decisions.
• Strong organizational skills and ability to meet deadlines.
• Experience coordinating events.
• Excellent interpersonal, written and verbal communication skills.
• Excellent critical thinking and problem solving skills.
• Confident, positive and professional demeanor.
• Excellent skills in Google Suite (gmail, docs, sheets, slides, drive) and in MS Office (word, excel, powerpoint).
• Flexibility to work occasional evenings and weekends.

PREFERRED SKILLS AND KNOWLEDGE

• One year of full-time equivalent experience working on a time-limited, grant-funded project.
• One year of full-time equivalent experience working in higher education.
• Basic background in research, equivalent to one undergraduate research course.
• A Bachelor’s degree or a combination of education, training, and relevant experience.
• Knowledge of Supported-Decision Making and Disability Justice.

General Program Assistance:

• Assist in managing the budget (maintaining a google drive folder with budget summaries; keeping track of what has been spent) and working with the Office of Research and Sponsored Projects to ensure compliance with all university and funder grant requirements.
• Assist in maintaining the shared project calendar and task list/timeline.
• Maintain project records as required for funder and general program operations in adherence to university standards for data security, confidentiality and retention.
• Assist in preparing reports for the funder.
• Respond to project inquiries from students, faculty, staff, administrators and the general public.
• Contribute to the overall success of the project.
• Assist with coordinating project meetings and events (e.g. team meetings, funder meetings, focus groups, trainings, exhibitions, etc.).
• Assistance with project meetings and events may include reserving rooms, ordering supplies and/or refreshments, tracking RSVPs, taking minutes at project meetings and following up with meeting participants as needed.
• Assist in maintaining the shared project calendar, task list/timeline and bibliography.
• Maintain project records as required for funder and general program operations, in adherence to university standards for data security, confidentiality and retention.
• Assist in preparing reports for the funder.
• Respond to inquiries from students, faculty, staff, administrators and the general public regarding the project.

Creation of Online Modules and Coordination of Statewide Conference:

• Respond to inquiries from students, faculty, staff, administrators and the general public regarding the project.
• Assist students, faculty, staff, and community members with understanding and accessing project activities and resources.
• Assist in development and implementation of a statewide conference.
• Assist with creation of professional learning modules.
• Recruit individuals with disabilities and their family members to join our team and participate fully in module creation.
• Create publicity materials, including flyers, website content and PowerPoints.