Grants & Contracts Analyst

at  Johns Hopkins University

The Johns Hopkins University Center for Technology in Education (CTE) changes lives through knowledge that matters by designing, developing, and implementing learner-centered, technology-enhanced solutions to ensure equal access to education in classrooms and work settings across the globe. Our work at CTE involves many aspects of technology and innovation in education; from online learning platforms to systems that communicate or store data to digital tools educators need to successfully increase positive outcomes for all children, including those with disabilities. Our work focuses on landscape analyses, technical assistance, professional learning, and applied research techniques to build organizations’ capacity to promote inclusionary practices and ensure equity for all learners.
CTE is seeking a Grants & Contracts Analyst who will support all activities related to pre-award and post-award processes. The analyst will work with CTE finance, SOE finance, Principal Investigators, and other assigned managers to review budget justifications and manage administrative financial processes.
The Grants and Contracts Analyst will provide dedicated professional level sponsored funds management for more than 80% of time with specific responsibility for pre-award and post-award functions that include, but may not be limited to: proposal preparation, submission, budget development, account maintenance and oversight, billing/invoicing, reporting, compliance, and closeout. Works independently on a variety of grants/contracts that range from simple to moderately complex. While this role may assist with some aspects of non-sponsored funds, the primary goal of this position is to ensure timely, effective and efficient functioning of sponsored funding. This is an exempt position.
The analyst will work independently the majority of the time, with support from Principal Investigator (PI) and/or senior/management level grants & contract professionals on increasingly more complex grants/contracts. Will provide standard professional administrative level guidance on protocols, regulations and guidelines to PI and other scientific/research professionals within the department. May interact with external research/administrative professionals.
This role functions at an intermediate level, with responsibility for independent management of simple to moderately complex grants/contracts, including those from NIH, NSF, DOD and NASA. These grants, contracts and awards may involve detailed budgets, sub-awards and special instructions in RFA, career awards, training awards, multi-project grants, complex Foundation grants, sub-awards from other institutions on their federal pass-through grants and pharmaceutical company clinical trials.

ADDITIONAL KNOWLEDGE, SKILLS, & ABILITIES

• Knowledge of accounting and budgeting theory and practices required. Thorough knowledge and understanding of The Johns Hopkins University accounting system and related fiscal offices preferred.
• Ability to make independent judgments and to act on decisions on a daily basis.
• Ability to work with flexibility on several tasks simultaneously and to meet various concurrent deadlines.
• Knowledge of external Federal guidelines/procedures for grants and contracts, including NIH, NSF, DOD and NASA.
• Knowledge and experience with state-issued grants and contracts.
• Ability to maintain a shared calendar of deadlines or project financial-related due dates, such as quarterly reporting, billing, and deadlines to submit requests to a sponsor, for amendments.
• Proficiency in P-card management, including managing recurring payments and reconciliations as required.

MINIMUM QUALIFICATIONS

• Bachelor’s Degree.
• Two years of administrative/budgeting experience.
• Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.

PREFERRED QUALIFICATIONS

• Experience with JHU and School of Education institutional polices and systems.
  Classified Title: Grants & Contracts Analyst
  Role/Level/Range: ATP/03/PC
  Starting Salary Range: $53,800 - $94,400 Annually ($75,000 targeted; Commensurate with experience)
  Employee group: Full Time
  Schedule: M-F 37.5
  Exempt Status: Exempt
  Location: Hybrid/Homewood Campus
  Department name: Center for Technology in Education (CTE)
  Personnel area: School of Education

• Partner with departmental faculty and/or budgetary staff and the Office of Research Administration toward the planning and development of application submissions to various federal offices, private agencies/foundations and commercial companies.
• Understand and utilize institutional policies for pre-award grant process and sponsor guidelines.
• Follow CTE’s collaborative proposal procedures, including review for accuracy, content, adherence to all relevant guidelines.
• Provide instruction, preparation assistance and support related to grant application procedures.
• Serve as liaison between research units, central offices and funding agencies.
• Review budgets and related justification for appropriateness and completeness of content. Ensures that all applicable and indirect costs have been applied. May also provide groundwork for subcontract negotiations.
• Ensure compliance in all other areas related to grant and contract management, including sponsoring organization guidelines, internal protocols, accurate protocol information within grant documents, conflicts of interest, etc.
• Manage all assigned grant submissions to ensure timeliness and accuracy.
• Maintain ongoing updates and communications related to current grants and contracts, this includes regular auditing and reporting to principal investigators and departmental leadership. Assist with closeouts as needed.
• Coordinate the process of setting up awards in designated department/division after grant number is assigned, including reviewing award, verifying award set-up and ensuring personnel is setup appropriately.
• Ensure that post-award responsibilities are completed, including budget distribution, account reconciliation, e-form setup, effort reporting, cost transfers, paying invoices and paperwork finalization related to subcontract setup.
• Conduct complex award management activities, including monitoring and managing accounts, audits, evaluations and reporting.Provide information and direct assistance required to complete contract and grant closeouts.