Grants/Contracts Coordinator

at  Oregon State University

JOB SUMMARY

This recruitment will be used to fill two full-time Grants/Contracts Coordinator positions for the Division of Research and Innovation at Oregon State University (OSU).
The Division of Research and Innovation supports OSU’s commitment to engaging in exceptional research by collaborating with faculty, staff, and students to facilitate ethical research, ensure regulatory compliance, and support the University’s strategic plan: Prosperity Widely Shared.
This position will report to a manager within in Research Support Services (RSS) under the Division of Research and Innovation (DRI). This position will collaborate with personnel across all teams in the DRI. Under the supervision of the RSS manager, the Grants/Contracts Coordinator will provide general, highly detail-oriented fiscal support to the Research Support Services (RSS) units under DRI. The position provides focused analytical support to the RSS partners which may include principal investigators, department heads/directors/unit leaders, and other researchers.
This position interacts with personnel in Research Support Services, Office for Sponsored Research and Award Administration (OSRAA), other Division of Research and Innovation units, as well as other campus personnel involved in research administration. This position will collaborate with Controller’s Unit, College/Center/Department leadership, and principal investigators to ensure timely, compliant, and accurate information specific to sponsored research. The position may provide focused analytical support with RSS by working with large amounts of data and multiple complex system processes. In addition, the incumbent is expected to provide excellent customer service and assistance to OSU’s faculty with a positive, partnership focused approach to relationship building both inside and outside of OSU. The Grant/Contract Coordinator will participate in process improvement work groups. This may include providing input and assistance in streamlining policies and processes.
Under the supervision of the RSS manager, the Grants/Contracts Coordinator will be responsible for overseeing the administration of sponsored awards (post award), and financial reporting and analysis for Research Support Services. These duties will include fiscal management of sponsored projects, reconciling accounts, financial report preparation, working with principal investigators and leaders in reviewing accounts and planning future projections, processing award adjustments, final cost auditing and closing.
This position is expected to review award guidelines and specific award terms and provide financial information to the Office of Sponsored Research Award Administration (OSRAA) and occasionally to granting agencies in a variety of formats, as required by sponsors.

To be successful in this role the incumbent must:

• Ensure high standards of accuracy and precision and be highly organized.
• Be articulate with excellent verbal and written communication skills.
• Be results oriented, with demonstrated ability to problem solve.
• Have the ability to build and maintain collaborative relationships across a wide stakeholder group.
• Have the ability to prioritize workload and proactively manage expectations in relation to agreed deliverables, even when faced with competing priorities.
• Comply with the systems and standards when dealing with internal and external customers.

HTTPS://JOBS.OREGONSTATE.EDU/POSITION_DESCRIPTIONS/161890

Posting Detail Information

5% – OTHER DUTIES AS ASSIGNED

This position will be engaged with special projects including, but not limited to participation in OSU committees on process and policy improvements; and attend professional development opportunities.

To be successful in this role the incumbent must:

• Ensure high standards of accuracy and precision and be highly organized.
• Be articulate with excellent verbal and written communication skills.
• Be results oriented, with demonstrated ability to problem solve.
• Have the ability to build and maintain collaborative relationships across a wide stakeholder group.
• Have the ability to prioritize workload and proactively manage expectations in relation to agreed deliverables, even when faced with competing priorities.
• Comply with the systems and standards when dealing with internal and external customers