Grants Management Operations Manager - AK Based On-Site/Hybrid Work Schedule

at  Alaska Native Tribal Health Consortium

The Alaska Native Tribal Health Consortium is a non-profit Tribal health organization designed to meet the unique health needs of Alaska Native and American Indian people living in Alaska. In partnership with the more than 171,000 Alaska Native and American Indian people that we serve and the Tribal health organizations of the Alaska Tribal Health System, ANTHC provides world-class health services, which include comprehensive medical services at the Alaska Native Medical Center, wellness programs, disease research and prevention, rural provider training and rural water and sanitation systems construction.
ANTHC is the largest, most comprehensive Tribal health organization in the United States, and Alaska’s second-largest health employer with more than 3,100 employees offering an array of health services to people around the nation’s largest state.
Our vision: Alaska Native people are the healthiest people in the world.

ANTHC offers a competitive and comprehensive Benefits Package for all Benefit Eligible Employees, which includes:

• Medical Insurance provided through the Federal Employee Health Benefits Program as a Tribal Employee, with over 20 plans and tiers.
• Cost-Share Dental and Vision Insurances
• Discounted Pet Insurance
• Retirement Contributions with Pre-Tax or Roth options into a 403(b).
• Retirement Match and Discretionary. ANTHC matches up to 5%, with a 3% discretionary contribution after one year of employment into a 401(a).
• Paid Time Off starts immediately, earning up to 6 hours per pay period, with paid time off accruals increasing based on years of service.
• Twelve Paid Holidays
• Paid Parental Leave or miscarriage/stillbirth eligibility after six months of employment
• Basic Short/Long Term Disability premiums, Accidental Death and Dismemberment (AD&D) Insurance, and Basic Life Insurance are covered 100% by ANTHC, with additional options for Short-Term Disability Buy-Up Coverage and Voluntary Life for yourself and your family members.
• Flexible Spending Accounts for Healthcare and Dependent Care.
• Ancillary Cash Benefits for accident, hospital indemnity, and critical illness.
• On-Site Child Care Facility with expert-designed classrooms for early child development and preschool.
• Employee Assistance Program with support for grief, financial counseling, mental/emotional health, and discounted legal advice.
• Tuition Discounts for you and your eligible dependents at Alaska Pacific University.
• On-Site Training Courses and Professional Development Opportunities.
• License and certification reimbursements and occupational insurance for medical staff.
• Gym Access to Alaska Pacific University includes a salt water pool, rock climbing, workout gym, and steep discounts for outdoor equipment rentals.
• Emergency Travel Assistance
• Education Assistance or Education leave eligibility

• Discount program for travel, gym memberships, amusement parks, and more.

  or contact Recruitment directly at HRRecruiting@anthc.org.
  Alaska Native Tribal Health Consortium has a hiring preference for qualified Alaska Native and American Indian applicants pursuant to P.L. 93-638 Indian Self Determination Act.

SUMMARY:

Under limited supervision, implements grant management operational procedures, along with supervising department staff. Provides technical support to Program staff managing programs funded by grants. Acts as liaison between ANTHC and external funders to ensures compliance and timely reporting for grants awarded to ANTHC.

KNOWLEDGE, SKILLS, ABILITIES:

• Knowledge of Alaska Tribal Health System, ANTHC, and Alaska Native culture(s).
• Knowledge of business English usage, spelling, grammar and punctuation.
• Knowledge of standard regulations and principles of grant programs.
• Knowledge of 2 CFR Part 200 – Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards.
• Knowledge of standard budgeting and budget analysis.
• Skill in working independently.
• Skill in assessing and prioritizing multiple tasks, projects and demands.
• Skill in working within deadlines to complete projects and assignments.
• Skill in establishing and maintaining effective work relationships with internal and external entities.
• Skill in operating a personal computer utilizing a variety of software applications, including Excel, Power point, Word and other office and/or virtual conferencing applications as required.
• Ability to establish and maintain cooperative working relationships with others.
• Ability to manage multiple priorities and tasks concurrently and meet deadlines.
• Ability to communicate effectively Ability to compile letter, forms and various information as required.
• Ability to lead productive meetings.

MINIMUM EDUCATION QUALIFICATION

A Master’s degree in Business, public Administration, technical communications or Accounting. Progressively responsible professional/exempt work experience may be substituted on a year-for-year basis for college education.

MINIMUM EXPERIENCE QUALIFICATION

Non-supervisory – Five (5) years of grants management or grants compliance experience in public or private fields. Experience with federal/state/foundation grant administration requirements and processes and experience in submission of grant reports to Federal and State funding agencies. An equivalent combination of relevant education and/or training may be substituted for experience.

MINIMUM CERTIFICATION QUALIFICATION

N/A

PREFERRED EDUCATION QUALIFICATION

N/A

PREFERRED EXPERIENCE QUALIFICATION

N/A

PREFERRED CERTIFICATION QUALIFICATION

N/A

ADDITIONAL REQUIREMENTS

May be required to work outside the traditional work schedule.
May be called out to work off-shift in emergency situations.
According to the needs of the organization, some incumbents in this job class may be required to obtain specific technical certifications and programming language skills.

Responsible for developing and maintaining an effective grant management tracking system, implementing grant management procedures, and fostering a supportive partnership with Program staff managing programs funded by grants. Ensures all reporting and requirements related to Grants are submitted in a timely manner.
Supports the delivery of highest quality grant management services to organizations and leaders in the Alaska Tribal Health System (external customers) and to program managers and division leadership (internal customers).
Oversees the development of training materials for Program managers, in partnership with Finance Compliance, and performs outreach to grant funded programs to develop a better understanding of compliance through training session(s).
Builds and implements standard procedures for operating in the Grants Management Department. Develops process improvements, and documents in writing. Works with other divisions and/or departments to ensure that grant requirements are clearly defined and understood by process owners. Conducts Post Award Kick Off coordination meetings with all key stakeholders involved in awarded grants.
Effectively networks, monitors and responds to division needs related to ANTHC grant management services, and serves as the department liaison with a diverse number of departments providing services such as award acceptance, technical assistance with grant terms and conditions, and ensuring reporting compliance. Facilitates effective communication, problem resolution and increased efficiencies on behalf of the department and represents department needs in these areas.
Serves on department leadership team, supporting and collaborating with department leaders to continually improve and adapt departmental structure and resources to meet program needs. Represents the department in work associated with corporate leadership initiatives, development planning and implementation, and in outcome measurement, review, performance and reporting.
Provides internal consulting related to program development and grants management. Facilitates and manages collaborative relationships with Alaska Tribal Health System partners and other organizations on project development and implementation.
Completes internal and external written and oral reports professionally and in a timely manner.
Supervises Grants Management staff, providing leadership, direction, and guidance. Develops goals and priorities in conjunction with employees, and assigns tasks and projects. Develops staff skills and training plans. Counsels, trains, and coaches subordinate staff. Implements corrective actions and conducts performance evaluations.
Manages special projects as required.
Performs other duties as assigned.
Other information: