Grants Manager

at  Internews

ABOUT THE OPPORTUNITY

The Grants Manager will support and administer implementing partner grants and field grants for two projects collectively focused on championing a strong independent media sector in Central and Eastern Europe. This role involves working directly with counterparts at Internews’ HQ in the U.S. to ensure a smooth flow of sub-grant requests, sub-grant funding, and project documentation. The Grants Manager will maintain ongoing communication with sub-recipients regarding administrative questions and ensure that activities comply with funder requirements. This role will report to the Project Directors.

• Work directly with counterparts in Internews’ HQ offices in the U.S. to ensure a smooth flow of sub-grant requests and documentation from project target countries and sub-grant funding to project target countries.
• Administer a significant portion of Internews’ implementing partner grants in Central and Eastern Europe, as well as its field grant portfolio in Hungary, under the supervision of the Project Directors.
• Maintain regular communication with Internews sub-grantees with respect to all financial aspects of project implementation, including the review of submitted proposals and budgets, procurement processes, reports, expenses, disbursements, and closing out of funding commitments.
• Consult with Internews partners on various types of financial reporting and ensure that all reports are submitted by sub-grantees in a timely manner.
• Review and approve sub-grantees’ financial reports (quarterly, final, etc.), request necessary amendments and corrections if necessary, and request necessary payments to subgrantees.
• Coordinate with the project’s country-based staff and implementing partners (local NGOs) on the administrative and technical monitoring of subgrants.
• Responsible for developing, translating, and updating grant agreements (in consultations with HQ counterparts).
• Maintain an internal grant management database with grant submissions and related account information
• Follow up, monitor, and evaluate the technical aspects of funded projects.
• Responsible for maintaining sub-grant agreement and reporting files.
• Keep Project Directors informed of all challenges, issues, and successes of sub-grantees.
• Contribute to development of RFAs and other grant-making or solicitation documentation.
• Collaborate with the finance staff to ensure that Internews, funder and local regulations are observed in sub-grantee grant execution.
• Provide support as necessary when commissioning services from vendors and contractors, perform due diligence and vendor selection in compliance with Internews’ policies, funder and local/regional regulations, taking care of contractual documentation in collaboration with Internews’ HQ team, when necessary.
• Follow changes in funder, Internews and local requirements.
• Represent Internews at external meetings if assigned by management.
• Assists Project Directors in preparing reports, projections, implementation plans, etc., as needed
• Follow Internews’ guidelines on data security.
• Perform other task as assigned by Internews management.
• In all duties, an understanding of and demonstrated commitment to upholding Internews’ Core Values .