Head of Admin

at  BRIT PROPERTIES NIGERIA LIMITED

Brit Properties Nigeria Limited is a real estate and property development company located in Lekki, Nigeria. The company is focused on land, infrastructure/property development, land survey, property marketing, and estate agency. We are committed to providing exceptional customer service to our clients and making good property decisions.
We are recruiting to fill the position below:

EDUCATION AND WORK EXPERIENCE

• Required: Bachelor’s degree in Business Administration, Management, or a related field.
• 5 years of experience in a similar role.
• Proven experience in a leadership role overseeing administration, IT, business management, and procurement functions.
• Familiarity with the real estate industry is a plus.
• Strong organizational and problem-solving skills.
• Excellent communication and interpersonal skills.
• Familiarity with the real estate industry is a plus.
• Bachelor’s degree in Business, Marketing, or a related field. Master’s degree is a plus.

Competencies and Skills:

• Excellent Communication Skills (Written and verbal) and good use of Microsoft tools.
• Excellent business writing skills and excellent planning and organizing skills.
• Ability to identify potential clients and close deals.
• Excellent negotiation skills.
• Interpersonal skills and the ability to manage people effectively.
• Excellent work ethics application.
• High level of initiative and a good team player.

Some key responsibilities are but are not limited to the following:

Business Management:

• Develop and implement strategic plans for the business management function to align with organizational goals.
• Oversee day-to-day business operations, including resource allocation, budget management, and performance tracking.
• Collaborate with department heads to drive cross-functional initiatives and optimize workflows.

Office Management:

• Supervise office facilities and services to create a conducive and efficient work environment.
• Implement policies and procedures that enhance workplace productivity and employee satisfaction.
• Effectively coordinate communication and synergy in all branches of the organization.
• Manage office resources, including space utilization, supplies, and equipment.

Procurement:

• Lead the procurement team in sourcing, negotiating, and contracting with suppliers to ensure cost-effective and high-quality purchases.
• Develop and enforce procurement policies and procedures to streamline processes and ensure compliance.
• Evaluate and select vendors based on performance, reliability, and cost-effectiveness.

Facility & Security Management:

• Oversee the maintenance and operation of company facilities, including buildings, equipment, and utilities.
• Develop and implement facility maintenance schedules and protocols to ensure a safe and functional work environment.
• Coordinate with vendors and contractors for facility repairs, renovations, and upgrades as needed.
• Implement security protocols and procedures to safeguard company assets, employees, and visitors.
• Coordinate with security personnel or service providers to maintain a secure work environment.
• Optimize office space utilization and layout to accommodate current and future business needs.
• Plan and coordinate office relocations or expansions as necessary.

Vendor Management:

• Develop and maintain relationships with key vendors to ensure the timely and reliable delivery of goods and services.
• Negotiate contracts and agreements with vendors to secure favourable terms and conditions.
• Monitor vendor performance and address any issues to ensure quality and adherence to contractual obligations.

Branch Expansion:

• Develop and implement strategic plan for opening new offices and expanding branch locations
• Conduct market research to identify potential locations, assess competition, and inform expansion decisions.
• Lead the process for site selection, negotiation and acquisition/rental for new office spaces.
• Source and manage relationships with vendors for service such as office supplies, furniture and equipment.
• Coordinate the set up and logistics of new branches, ensuring compliance with organizational standards.
• Ensure compliance with local regulations and legal requirements for new office openings.
• Collaborate with other department to ensure seamless integration of systems and services in new branches.

Strategic Planning:

• Develop and implement administrative policies and procedures to improve overall efficiency.
• Contribute to the strategic planning process, providing insights on administrative requirements and resource allocation.